Contracts Manager

POSITION DESCRIPTION

Job Title: Contracts Manager

Reports To: Chief Revenue Officer

FLSA Status: Exempt

Department: Government Services

Location: Home Office (Addison, TX)

POSITION SUMMARY

The Contracts Manager is responsible for planning and administering sound, effective and fully compliant contract management advice and guidance.  Acts as the Company’s focal point for day-to-day contact to include subcontracts and contract financing.  Responsible for knowing all contractual requirements, monitoring contract funds status, coordinating the preparation of contract reports, Contract Data Requirement List (CDRL) items, billing documents, and advising the Program Managers on contractual rights, risks, obligations and opportunities for enhanced performance.  Works cooperatively and jointly to provide quality, seamless customer service to both internal and external customers.  Serves as the direct liaison to the Government Procuring Contracting Officer (PCO), Administrative Contracting Officer (ACO), and Contracting Officer Representatives (CORs) for all government contract and related funding matters.  In this role you will have supervisory responsibility for all KA company Program Contracting Administrator personnel assigned to specific KA contracts

ESSENTIAL DUTIES AND RESPONSIBILITIES

Contracts:

• Process and maintain incoming / outgoing contract and subcontract documents, CDRLs, reports, billing requests and correspondence.
• Review contract documents for contract terms and conditions and provide guidance and direction to the Program Managers and functional leads regarding requirements, terms, changes and potential conflicts.
• Ensure procedures to process Over & Above Work Requests are established, understood and followed.
• Serve as company empowered official for ITAR / Export control matters.
• Attend contract Program Management Reviews (PMRs) and brief customer senior leadership on all matters related to contract performance.
• Negotiate contract terms / conditions with government contracting officers.
• Work with Finance to develop competitive and non-competitive proposals in support of current and future government contracts.
• Maintain past performance information for development of new business proposals.
• Provide Contracts Manager oversight for specific commercial contracts as directed.

Subcontracts:

• Draft and issue subcontract RFPs / RFQs for major subcontracts in support of company prime contracts.
• Negotiate terms / conditions with major subcontractors.
• Develop subcontract documents to include terms / conditions, subcontract line items (SLINs), non-disclosure agreements, teaming agreements, performance work statements, and subcontract data requirements lists (SDRLs).
• Monitor and track subcontracts compliance, reports, and invoices.
• Receive and maintain subcontract files to support compliant administration.
• Review performances of subcontractors on an annual basis and document past performance.
• Prepare and oversee small business subcontract plans as required.

Records:

• Maintain up-to-date files and archives of contracts and subcontracts and related documents.
• Update files accurately and timely to facilitate reliance and use by others.

Contract Financing:

• Supervise preparation and submittal of timely, accurate, and complete billings based on contract terms.
• Review contracts and subcontracts to ensure use of proper billing rates.
• Initiate timely action to update billing rates as appropriate and ensure submittal of prior year overhead rate packages.
• Review all contract billings prior to submittal to the Procurement Integrated Enterprise Environment (PIEE).
• Follow up as appropriate on submitted billing documents to ensure receipt by the government and timely payment.
• Maintain accurate Contract Funds Status Reports.
• Assist company Controller with contract revenue projects.

Audits:

• Act as focal point for all external DDCAA and DCMA contract audits.
• Coordinate responses, dialog, and action plans related to audits and / or inquiries related to the contracts.

Other:

• Perform additional duties as assigned.

QUALIFICATIONS

The requirements below are representative of the knowledge, skills, and abilities needed to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

EDUCATION / EXPERIENCE

• Bachelor’s degree in Business Administration, Finance, or related field is preferred.
• Professional certification through NCMA (CFCM or CPCM) or equivalent is preferred or the ability to obtain a certification within the first three years of employment.
• Minimum of five (5) years’ government contract management experience is required to include a working knowledge of FAR / DFAR requirements and contract law.
• Combination of contract / subcontract management knowledge and administration ability, customer focus and strong people skills.
• Highly motivated, self-starter with a proven ability to work in a team environment.
• Flexibility to change gears and re-prioritize tasks under pressure.
• Read, identify and comprehend specific contract language to provide compliant interpretations of contract requirements.  Knowledge of FAA regulations necessary and a plus.
• Ability to build and maintain a positive report with internal and external customers.
• Must be highly detail oriented.
• Effectively schedule, communicate, and meet agreed upon deadlines.
• Use discretion when dealing with company-sensitive and / or confidential information.

COMMUNICATION SKILLS

• Strong oral and verbal communication skills to effectively and efficiently obtain and relay information to others in person, by phone, by e-mail and most importantly in writing.  Must have ability to write clear, concise reports, and procedures.  Must also be able to prepare and present effective briefings and response to questions from critical audiences’ members. business correspondence
• Professionally communicate with internal and external customers at all levels.

MATHEMATICAL SKILLS

Advanced ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.  Ability to apply concepts of basic algebra and geometry.

COMPUTER SKILLS

Microsoft Office, Management Information software, Excel spreadsheets, internet software and e-mail / Microsoft Outlook.

OTHER QUALIFICATIONS

• High level of integrity and ability to handle confidential information.
• Valid driver’s license required.
• Ability to obtain and maintain a favorable government security clearance or National Agency Check (NAC).
• This is an onsite Monday through Friday position.
• Ability to manage multiple priorities while meeting deadlines.

COMPLIANCE, WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following information describes the general work environment and physical demands associated with this position. The statements below are representative of those an employee may encounter while performing the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

WORK ENVIRONMENT

• This position is primarily performed in an office environment.
• Occasional travel to company sites may be required.

PHYSICAL DEMANDS

• Regularly required to sit, stand, walk, reach, and communicate verbally.
• Frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds.
• Vision requirements may include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

EMPLOYMENT REQUIREMENTS

Employment is contingent upon successful completion of required pre-employment screenings, which may include a background check and drug screening, in accordance with applicable laws and company policies.