JOB TITLE: Contracts and Procurement Specialist
LOCATION: Oklahoma City, OK
REPORTS TO: Contracts Manager
COMPANY: Mach Energy Services LLC
ABOUT US
Mach is a rapidly growing provider of energy-related construction solutions for the upstream and midstream markets. Mach has a position available in our Contracts & Procurement team as a Contracts and Procurement Specialist based out of our headquarters in Oklahoma City, OK.
POSITION SUMMARY
The Contracts and Procurement Specialist is responsible for supporting Mach’s overall compliance and the vendor lifecycle. They will be responsible for onboarding suppliers and subcontractors, contract administration and vendor compliance.
This role reports to the Contracts Manager and will work closely with accounting, project coordinators, project managers, estimators, and field leadership to ensure vendor documentation is properly executed, documented, compliant, and aligned with project and company objectives. The Contracts and Procurement Specialist will also support the client/customer qualification and onboarding process. They will support and maintain state construction and electrical licenses, ensuring the proper licenses and documentation are in place for compliance.
KEY RESPONSIBILITIES
- Vendor and Subcontractor Compliance
- Onboard vendors by collecting, verifying, recording and maintaining current certificates of insurance, W-9s, safety documentation, and prequalification forms.
- Track compliance and expiration dates and coordinate with vendors to ensure all compliance items remain current prior to mobilization.
- Support the project and safety teams in monitoring vendor performance and safety metrics.
- Client/Customer Qualification and Onboarding
- Coordinate with the Business Development team when new customers are identified, providing the appropriate documentation to the customer for compliance.
- Coordinate with the customer to document the appropriate contacts for our records and company communication.
- State Construction License Qualification and Coordination
- Coordinate with Business Development and Operational leadership when new states are identified, ensuring the proper documentation is filed and approved for state compliance for General Construction and Electrical license compliance.
- Maintain and track state compliance qualification and file appropriate documentation for license renewals.
- Contract Administration
- Review, route and track contracts including MSAs, NDAs, and subcontracts to ensure proper execution, storage, and compliance.
- Coordinate with internal stakeholders and external legal counsel when revisions or legal reviews are necessary.
- Maintain accurate version control and digital records for all executed documents.
REQUIRED QUALIFICATIONS
- Associate’s/Bachelor’s degree in Finance/Accounting, Supply Chain or Business, or 3-5 years of equivalent experience in procurement or contract administration
- 1-5 years in procurement or contract administration
- Detail-oriented, strong organization, communication and analytical skills
PREFERRED QUALIFICATIONS
- Previous experience in Construction Industry
- Experience using ERP tools like Viewpoint/Spectrum or Project Sight, procurement modules and/or Contract Lifecycle Management Software
- Paralegal Certification
WORKING CONDITIONS
- Use a computer, phone, and standard office equipment.
- Work extended hours and adjust priorities to meet project goals.
- Attend and participate in meetings.
- Potential for occasional work travel.
BENEFITS
- Competitive salary and performance-based bonuses
- Health, dental, and vision insurance
- 401(k)
- Paid time off and holidays
Skills Required
- Associate's or bachelor's degree in Finance, Accounting, Supply Chain, or Business, or 3-5 years of equivalent procurement or contract administration experience
- 1-5 years of experience in procurement or contract administration
- Strong attention to detail, organization, communication, and analytical skills
- Previous construction industry experience
- Experience with ERP tools such as Viewpoint/Spectrum or Project Sight, procurement modules, or contract lifecycle management software
- Paralegal certification
What We Do
Mach Energy Services LLC is a full-service energy construction contractor focused on energy infrastructure. Its services include full EPC execution, facility construction, pipeline installation and integrity work, and electrical construction. Founded in 2016, Mach emphasizes safety, operational excellence, customer-focused partnerships, continuous improvement, and a people-first culture while serving energy and industrial customers across multiple U.S. locations throughout its operations.
