Contracts and Operations Assistant

Company Description

Hiflylabs is a Budapest-based company. We have 200+ employees at this moment and we are constantly thriving. Our application development team and business intelligence experts work to provide effective solutions to business problems.
Our professional team has proved its expertise through 10 years of experience, participating in multiple Business Intelligence projects - both Hungarian and international - in various industries, such as the financial, telecommunication and energy sectors.
We deliver a wide portfolio of innovative business solutions that include Data Warehouses, Business Intelligence, Data Analytics. In the last few years we have acquired a high level of competence in Application Development.
Hiflylabs is committed to innovation, and encourages the realization of innovative initiatives in the form of independent startups.

As a Contract and Operations Assistant, you will be responsible for reviewing, drafting, and tracking various legal agreements, including amendments. In this role, you will collaborate closely with business unit leaders and the project management team, playing a pivotal role in ensuring project contracts are completed on schedule. Additionally, you will ensure that our service contracts, such as those related to insurance and employee benefits, are transparent, traceable, and well-organized. Your duties will include overseeing the signing of contracts, delivering them to clients, and archiving and organizing documents. Occasionally, you will need to handle smaller organizational and support tasks, such as arranging internal and external meetings and writing memos.

If you have a passion for legal texts, excel in precision, and are motivated by organizational tasks, you are the person we are looking for.

Get an insight on how we work and check out our Website LinkedIn page and YouTube channel!

Job Description

Key Responsibilities

• Oversee and administer the entire contracting process lifecycle from initiation to closure
• Monitor and manage contract amendments
• Review and understand legal documents, identify and assess potential risks, and consult with external lawyers when necessary
• Collaborate with project managers and business unit leaders to ensure the prompt and efficient finalization of contracts
• Handle signing, and manage digital and physical copies
• Create and maintain internal records of active, ongoing, and closed agreements.
• Provide reports based on internal records as requested

Administer operational tasks

• Organize relevant meetings and discussions, and book meeting rooms
• Participate in meetings if necessary, write and distribute memos

Qualifications

Requirements

• Higher education degree (Legal assistant qualification and experience is a plus)
• Minimum 3 years of experience in a similar role and business field
• Proficient in drafting, reviewing, and managing IT supplier agreements and overseeing the contractual process
• Fluent in English, both spoken and written 
• Excellent organizational, communication, and interpersonal skills
• Strong attention to detail and a commitment to high-quality work
• Advanced analytical and problem-solving abilities
• Experienced with tools necessary for contract management (MS Office suite, Google Workspace, online legal databases)
• Highly self-motivated, able to work independently as well as in a team
• Reliable business judgment and a proactive, independent work style

Additional Information

Why us?

• Diverse projects: In each assignment there is always something new either on the technical or on the business side that helps you grow.
• Cutting edge technology: You will work with many of the most up-to-date technologies and tools.
• Strong and motivating team: We stress the importance of working together in tight-knit, cohesive teams in which members help each other to reach the common goal.
• Work-life balance: We help you to feel good individually as well, and coordinate work so as it should align with your leisure activities.
• Professional development: There are team gatherings on a regular schedule where colleagues can share their knowledge, and have deep technical discussions.
• Focus on company culture: In addition to our business and professional achievements we are proud of the social bonding in the company, which is based on mutual respect and helping one another.
• Personal mentoring: You will have your own mentor (just like everybody at Hiflylabs) who you can turn to with professional issues as well as with personal ones.