The Role
Manage contract lifecycle for a pharmaceutical contract service organization: coordinate signing, filing, tracking, and templates; monitor negotiations and approvals; flag risks; liaise with legal counsel, clients, suppliers, and internal teams; maintain contract database and ensure compliance with quality systems.
Summary Generated by Built In
Why join Team Singota?
We pride ourselves on a high-trust, high-accountability environment where we lift each other up. When you join Singota, you are a part of a team that respects, supports, and values its people. We celebrate wins together, brainstorm solutions together, and genuinely enjoy the work we do. The result? A team that’s not just efficient, but also passionate, dedicated, and fun to work with.
Job Title: Contracts Administrator
Department: Contracts and Procurement
Reports to: Contracts and Procurement Manager
Location: Bloomington, IN (Hybrid)
Position Type: Full-time, 40 hours/week, 1st shift, Non-Exempt
General Description:
Actively participates in the Contract Management function for the company. Specifically:
1. Believe in Singota Solutions vision, advancing medical products to improve the lives of people who need better healthcare solutions, and work towards this advancement daily as a team delivering quality customized service to each client, dedicated to doing things right the first time by being accountable, agile and transparent.
2. Coordinate the signing, filing, and tracking of Legal Contracts and documents.
3. Process owner for company Contract database and Contract policy.
4. Monitors contract life, ensure appropriate contract review/approval processes are followed and support escalation of contract issues and claims
5. Recognize and flag potential risks with specific Contract terms.
6. Tracks, leads, and monitors stages of Contract negotiations, assisting business functions with draft and version revisions in back-and-forth action with other parties.
7. Route Contracts for signature and maintain legal filing and tracking systems.
8. Maintains Contract Templates.
9. Collaborates with external organizations such as law firms, Clients, consultants, suppliers, and partner organizations.
10. Liaison between Singota and external legal counsel, supporting cross-functional personal during negotiations, directly leading discussions with Clients and Suppliers as appropriate.
11. Manages user files to keep them well organized and “user friendly”.
12. Supports and coordinates with several internal functional groups within the company including Business Development, Client Services, Quality Assurance, Quality Control and Development, Operations, and Information Technology.
13. Comply with quality and safety management systems including requirements for documentation, training, system use, SOPs, processes, and procedures.
14. General support required of a company where everyone is expected to perform multiple tasks both inside and outside their department to meet the needs of the business.
Requirements
Required Characteristics and Skills:
1. Customer service oriented.
2. Excellent communication skills – oral and written.
3. Trustworthiness and personal integrity – able to maintain a high degree of confidentiality.
4. Results driven, hard worker, and self-starter willing to take initiative.
5. Positive attitude and good judgment; respected by peers as a contributor to the team.
6. Excellent time management, multi-tasking and organizational skills.
7. Attention to detail, strong editing, and information organizational skills.
8. High degree of proficiency in Word.
9. High degree of proficiency and expertise in Excel preferred.
Work Experience & Education Requirements:
Minimum Bachelor’s degree in paralegal, pharmaceutical science, business management or engineering
Minimum 2 years experience in the pharmaceutical and/or life sciences industry, specifically a contract service organization.
Minimum 2 years experience in working with legal documents and contracts.
Highly proficient in Microsoft Office software suite
Paralegal or Legal Secretary experience preferred
Minimum 2 years experience in the pharmaceutical and/or life sciences industry, specifically a contract service organization.
Minimum 2 years experience in working with legal documents and contracts.
Highly proficient in Microsoft Office software suite
Paralegal or Legal Secretary experience preferred
Benefits
Dental insurance - effective day one of employment
Health insurance - effective day one of employment
Vision insurance - effective day one of employment
Health savings account
Life & AD&D insurance
Short & long term disability
Paid time off & holidays
Employee Assistance Program
Tuition assistance
401(k) with company match
Singota Solutions is an Equal Opportunity Employer
Skills Required
- Customer service oriented
- Excellent oral and written communication skills
- Maintain confidentiality and high integrity
- Self-starter, results driven, able to take initiative
- Positive attitude and good judgment; team contributor
- Excellent time management, multitasking, and organizational skills
- Attention to detail, strong editing and information organization skills
- High degree of proficiency in Microsoft Word
- High degree of proficiency and expertise in Microsoft Excel
- Bachelor's degree in paralegal, pharmaceutical science, business management or engineering
- Minimum 2 years' experience in the pharmaceutical and/or life sciences industry (contract service organization)
- Minimum 2 years' experience working with legal documents and contracts
- Highly proficient in Microsoft Office suite
- Paralegal or Legal Secretary experience
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The Company
What We Do
Singota Solutions is a cGMP-compliant and FDA-registered Contract Development and Manufacturing Organization (CDMO) based in Bloomington, Indiana. The company helps clients in the pharmaceutical, animal health, and biotechnology industries accelerate drug development. They specialize in aseptic manufacturing, formulation development, supply chain management, and analytical testing, using robotic technology to produce high-quality injectable medicines in vials, syringes, and cartridges.
