Contracts Administrator

Contracts Administrator

Location: Port Harcourt/Los Lagos, NIGERIA

Our Client

The client is a prominent global company in the oil and gas industry, focusing on subsea, onshore, offshore, and surface technology. Their goal is to improve the efficiency of the global energy sector. They achieve this by consistently challenging traditional norms and dedicating resources to their workforce of over 32,000 employees, spanning 72 countries and representing 122 nationalities. Our client's organisation strives to provide an inspirational work environment by addressing some of the most intricate technical and engineering challenges worldwide, working alongside a diverse global team.

Responsibilities

• Administers all activities concerned with contracts for works and services carried out under various contract forms and modes of reimbursement associated with oil and gas facility projects.
• Performs pre - award activities, including bid invitation preparation, processing queries from bidders, preparation of bid evaluation programmes, evaluation of bids, negotiation, contract preparation and award formalities;
• Performs post - award activities, including conducting kick - off meetings, coordinating all contract submittals and correspondence, preparation and processing of variation orders and claims, and closing out;
• Drafts Invitation to tender packages for contracts for oil and gas projects. Review and, if necessary, propose comments on and propose alternative text/clauses to client contract conditions;
• Reviews issues with legal, risk management, tax, and accounting personnel as a condition precedent to submitting to management for approval;
• Functions as a part of a negotiating team consisting of project management staff to establish the terms and conditions of a contract;
• Administers assigned contracts to ensure compliance with contractual terms and conditions. Keeps the Lead Contracts Administrator informed as to the scope, financial, and risk features of applicable contracts;
• Ensures documentation to negotiate change orders are properly produced and maintained;
• Prepares letters to clients requesting approvals and interpretations necessary to comply with the provisions of the contract;
• Produces project/facility acceptance documents and obtains necessary approval signatures;
• Furnishes business and financial information requested by the client concerning the project, as delegated by the Project Manager;
• Identifies contractual problems and takes appropriate action to ensure a satisfactory resolution. Follows up on those problems which demand management attention to ensure timely response to the client; and
• Ensures all administration activities are carried out in compliance with contract quality standards.

Requirements

• Degree holder (QS or Engineering Discipline);
• Chartered status (MRICS) or equivalent professional qualification is preferred but may be waived subject to experience.
• Sound knowledge of Contractual terms and conditions and commercial contract law
• Good understanding & extensive experience of procurement and contract administration processes and principles, from preparation and issue of Bidders Lists, Contracting Plans and bid invitation package preparation through to award, administration and close-out of Contracts;
• Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes; and
• Must have a minimum of 10 years of experience, of which a minimum of 5 years must be experience in a contract administration role in the oil and gas industry.