Hunton Services, a division of the Hunton Group, is seeking to hire a Contracts Administrator to support the preparation, administration, billing, and renewal of service agreements. This role will work closely with Sales, Service Managers, and Operations to prepare proposals, maintain accurate contract records, and communicate contract status. The ideal candidate will be detail-oriented, possess strong organizational and analytical skills, and be able to communicate effectively with all levels of management.
Come work for an industry leader that has been recognized both locally and nationally as one of the Top Places to Work!
Responsibilities
- Prepare estimates and proposals for new service agreements.
- Monitor and report on service agreement profitability at renewal and prepare renewal proposals.
- Revise estimates and proposals as requested by the Sales department.
- Track new contract and renewal proposals and update Sales and management on their status.
- Collaborate with Sales and Service Managers to analyze and mitigate risks associated with full-maintenance contracts.
- Invoice service contracts monthly and resolve invoicing issues as they arise.
- Explain contract terms and respond to questions from customers and coworkers.
- Schedule contract turnover meetings between Sales and Operations teams.
- Prepare and distribute contract status reports to appropriate departments.
- Cancel expired contracts in WennSoft.
- Enter new and renewed contracts in WennSoft and establish tasking, revenue, and billing schedules.
- Maintain organized physical and digital contract records.
- Add new equipment and inactivate replaced equipment in WennSoft.
- Revise existing contracts as necessary.
- Perform other duties as assigned.
Qualifications
- Strong organizational, analytical, and problem-solving skills.
- Ability to think creatively while following written, verbal, or diagram-based instructions and company policies.
- Excellent written and verbal communication skills.
- Ability to work effectively with Sales, Service Managers, Operations, customers, and coworkers.
- Strong mathematical skills, including calculating rates, ratios, percentages, fractions, and decimals.
- Proficiency in Microsoft Excel, including spreadsheet formatting and formulas.
- Ability to manage multiple priorities and work with multiple accounting software applications.
- Working knowledge of Microsoft Office products.
Requirements
- High school diploma required.
- Three to five years of related experience required.
Skills Required
- High school diploma
- Three to five years of related experience
- Strong organizational, analytical, and problem-solving skills
- Strong written and verbal communication skills
- Strong mathematical skills, including rates, ratios, percentages, fractions, and decimals
- Proficiency in Microsoft Excel, including spreadsheet formatting and formulas
- Ability to manage multiple priorities and work with multiple accounting software applications
- Working knowledge of Microsoft Office products
- Ability to collaborate effectively with Sales, Service Managers, Operations, customers, and coworkers
What We Do
HTI Ltd, operating as HuntonTrane within the Hunton Group, is a commercial and industrial HVAC solutions provider. It supplies Trane HVAC equipment and ancillary products, delivers building-systems automation and integration, and provides HVAC equipment service. Its offerings support contractors, engineers, building owners, and major construction or renovation projects, with a focus on improving indoor environments, energy efficiency, and building performance.
