Contract Specialist

Job Description

The Contract Specialist will lead and/or provide support to procurement Category Managers and stakeholders to draft, evaluate, revise, negotiate and execute a wide variety of contracts covering purchase of goods and services consistent with the Global Procurement and Global contract review policies.

The Contract Specialist will collaborate very closely with Category Managers and stakeholders in the management of supplier contracts through the contract lifecycle. The Contract Specialist will maintain records of established contracts and those in progress in Biogen contract repository.

The role reports to Contract Manager in GBS Global Procurement organization.

This role is in hybrid work model. Please note that this role requires a candidate to be a holder of work permit & residency in Poland.

What you will do

• Support stakeholders to process contracts for execution
• Revise contracts for products and services
• Support and collaborate with stakeholders to ensure contracts adhere to our contract management policies and procedures
• Identify key contract terms and conditions. Work with other departments including Legal on matters requiring business input or escalation with a focus on a quick turn-around
• Perform a contract review (including terms and conditions) independently and in accordance with the rules of engagement
• Where appropriate during contract review include other key stakeholders and propose appropriate contractual set-up and counter-terms utilizing existing learnings
• Perform a contract handover to the execution/stakeholder team, ensuring their understanding of key contractual aspects
• Draft contractual correspondence as required
• Develop internal knowledge resources, corporate tools, templates, processes, systems, and guidelines
• Proofread, edit, and fact-check contract documents for completion, consistency, and accuracy
• Create, run, and distribute contract information reports (weekly, monthly, quarterly).

Qualifications

Who you are

• a holder of Bachelor's or Master's Degree in Law or qualifications as a paralegal
• 2 years of contracting experience in a company or a law firm (multinational organization nice to have)
• experienced in drafting contracts, managing contract reviews and negotiating contract terms and conditions under limited supervision
• experienced with Contract Management workflow and systems
• experience in procurement function nice to have
• experience with Biotech or related industry nice to have
• possess excellent written comprehension and verbal communication skills. You are able to present information in a clear and concise manner
• strong in collaboration skills with ability to build effective relationships and influence internal and external stakeholder groups of varying levels of seniority
• strong organizational skills with ability to prioritize, organize and multitask in an agile and fast paced environment
• have a strong attention to detail
• demonstrate good business judgement
• well versed with MS Office Suite
• proficiency in English (written and spoken)

Additional Information

About Global Business Services (GBS):

The Global Business Services (GBS) team is an organization established to transform Biogen’s business processes, a platform to scale global operations, fuel commercial growth and the innovation pipeline. Further, GBS provides added value by developing and delivering a suite of business solutions and support services that are appreciated by internal customers. GBS provides services by leveraging a global delivery model, operational transparency and metrics, leveraging global best practices, and a service-oriented process improvement culture.

The vision of GBS at Biogen is to be recognized as a world-class Global Business Services organization driven by the desire for excellence in its people, business solutions, execution and partnerships with internal customers.

The GBS team champions building a continuous improvement culture that other parts of the organization recognize and seek out for business support. We are a performance-based culture organization supported by tools, training, and well-defined accountability, where people can build their career or prepare for a role in the wider business or elsewhere within GBS. We seek individuals who can enhance our team with their knowledge, skills, innovation, collaboration and “can do” attitude.

About Biogen Poland: 

At our newly built, centrally located Warsaw office, our team supports a global organization with dedication and innovation. In this office, where 31 nationalities form our community, we celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace has earned us a Great Place to Work Certificate for three consecutive years and Best Places to Work Awards in both Poland and Europe.

What drives us every day is our unique purpose, working passionately to change the lives of patients affected by rare neurological diseases. If our mission resonates with your heart and career aspirations, join our team.

We eagerly anticipate welcoming you to our dynamic and collaborative environment, where together, we make a meaningful impact on a global scale.

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.