Contract Specialist-Paralegal

Description

Company name: Philadelphia Corporation for Aging

Title of position: Contract Specialist-(Paralegal) 

Position type: Full Time

Pay range: $73,210.00 - $87,194.28 varies based on experience. 

Location: PCA Main Building

THE ORGANIZATION

A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to “facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers.” PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination.

The mission of PCA is to improve the quality of life for older Philadelphians and those with disabilities and assist them in achieving the greatest possible levels of health, independence, and productivity.

Benefits:

• Medical, prescription drug, vision, and dental coverage
• Flexible spending plan (health and dependent care)
• EAP, life insurance, short- and long-term disability insurance
• Pre-tax commuting, and parking benefits
• 403(b) retirement plan with employer contributions and optional employee pre-tax contributions.
• Annual paid time off includes holidays, sick days, personal days, and weeks' vacation depending on tenure.

Requirements

Description of Role: This position is responsible support of the Legal Department with document management, implementation and management of PCA’s Contract Lifecycle Management (“CLM”).  

Required Education and Experience: 

• Bachelor’s degree required. Paralegal certificate preferred.
• Two-plus (2+) years of experience.  Proven organization, self-motivation, reliability, and ability to efficiently prioritize and work independently. Knowledge of contract process and procedures.

Job Requirements: 

1. Serves as central point of contact for PCA contracts and their storage and status. 

2. Fields inquiries from Departments and executives. 

3. Coordinates workflow with counsel and provides responses in a timely manner. Monitors deadlines amidst changing priorities.

4. Assists in continuing refinement and implementation of CLM system. 

5. Responsible for initial contract review and information-gathering throughout the contract lifecycle.

6. Interacts with Departments and third parties regarding exhibits, budgets, and other details needed for incorporation into contracts.

7. Professionally prompts others to timely provide needed information during contract work-flow process and communicate with clients and business partners via email, text, MS Teams, and letter correspondence.

8. Proofreads and identifies missing or changed terms in contracts.

9. Assists with and coordinates document signing functions internally and with parties outside PCA.

10. Performs related work and additional duties as requested by the General Counsel, supervisor, Business Administration, or other Department leaders.

11. Works with counsel and C-suite to manage and prepare data/reports in conjunction with CLM to track timing of contract preparation and completion.

12. Performs other related duties as assigned.

Professional Characteristics:

• Organizational skills: Must be highly organized and able to efficiently multi-task prioritize contracts and tasks at various stages of completion while successfully managing a variety of demands.
• Interpersonal Skills: Strong verbal and written communication skills. Ability to form interdepartmental collaborations through the contract drafting process and manage the signature and storage process once finalized. 
• Accurate and detail oriented: Able to pay close attention and identify errors or changes in contract terms and parties. Able to compile exhibits and attachments and understand version control for finalization of contracts. 
• Communication Skills: Clear and effective oral and written communication skills with excellent proofreading skills required. Able to prioritize and communicate with various stakeholders in contract process who may have various levels of technical CLM skills.
• Technologically Savvy: Strong computer skills with proficiency in MS Office Suite and document management systems. 
• Analytical and Critical Thinking: Adopts a methodical and systematic approach to thinking. Does research and engages in decision analysis. 
• Adaptability: Versatile as business needs arise. 

For information on Philadelphia Corporation for Aging, including more information on our company culture, visit our website at https://www.pcacares.org/

All applicants will receive an acknowledgement that their application has been received. Those candidates selected for further consideration will be contacted.

EEO/AAP STATEMENT

Philadelphia Corporation for Aging is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

It is the policy of Philadelphia Corporation for Aging to comply with all federal and state laws concerning the employment of individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment.