JOB DESCRIPTION
*This position is contingent upon award.
Design To Delivery Inc is looking for a Contract Closeout Specialist II to provide quick closeout and closeouts with remaining funding support to a government customer.
Quick Closeout Duties:
The Contract Closeout Specialist shall assist the Contracting Officer with the quick closeout process for contracts with no funding remaining at the time of contract expiration. Support activities include:
- Preparing files for record retention, file maintenance, file conversion, transfer of records, physical file storage management, and document destruction
- Additional support includes making recommendations, and documenting Government closeout actions
- Work products include draft closeout correspondence to Closeout Specialists, draft closeout reports, draft closeout tracking documentation, and monthly closeout progress reports
Closeout with Remaining Funding Support Duties:
The Contract Closeout Specialist shall provide assistance to the government customer in closing out contracts with remaining funding. Closeout support activities include, but are not limited to:
- Verification that all invoices have been submitted and paid before closing an order
- Obtaining concurrences for closeout from the COR and vendor; drafting modifications for the Contracting Officer’s approval and signature to de-obligate excess funds
- Entering correct information into internal and external financial and business management systems and applications (i.e FBMS, IPP, FPDS-NG, etc.) to ensure proper closeout of orders
- Provide monthly reports of closeout activities. Work products include draft modifications and monthly closeout progress reports.
QUALIFICATIONS
- Associates Degree plus two years of closeout or contracting experience required, OR 4+ years of experience with no degree
- Working knowledge and essential skills in standard business office software programs and general office related technologies and equipment and at least one year administrative experience
- Intermediate knowledge of contract closeout procedures and techniques commonly used to carry out recurring assignments and perform developmental assignments or segments of contract closeout actions
- Familiarity with business practices and market conditions sufficient to evaluate vendor completion
- Ability to communicate and present factual information, compose memoranda and meeting minutes, and draft contract provisions and supporting documents
Skills Required
- Associates degree plus two years of closeout or contracting experience OR 4+ years of experience with no degree
- Working knowledge of standard business office software and at least one year administrative experience
- Intermediate knowledge of contract closeout procedures and techniques
- Familiarity with business practices and market conditions to evaluate vendor completion
- Ability to communicate, compose memoranda and meeting minutes, and draft contract provisions and supporting documents
What We Do
Design To Delivery Inc (D2DInc) is a minority- and women-owned small business founded in 2001 and headquartered in Bethesda, Maryland. The company provides specialized services to public-sector organizations, including civilian and defense federal government agencies, focusing on acquisition and procurement support, contract administration and closeout, program and project management, financial management, and administrative support, helping organizations move from readiness to results.
