Contract Associate

BASIC PURPOSE:                           Responsible for supporting the commercial contracting processes for the organization.  Supports the collaboration of key data updates, DocuSign and document retention and saving policy’s, standards and logistics

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review of core agreements in conjunction with contracting standards (e.g., Nondisclosure Agreements, (“NDA”), Work Orders (“WO”), Change Orders (“CO”), etc.).  If any contract terms and conditions are deemed outside standards and/or risk acceptability, highlight to coinciding Leaders.
• Track, manage, and complete all tasks as assigned by management
• Manage assigned contract workflow through contract lifecycle to ensure all internal approvals are received for all documents created.
• Lead the entry of all related contract data in the CRM/central database to ensure that accurate and concise information is obtained and captured to allow reporting of booked business, backlog and forecast information.  Accuracy of captured data is essential since the information is disseminated throughout the organization to Finance, Sales, Operations and Project Management and all relevant integrated business systems.
• Maintain an organized file structure for all documents in process to facilitate final QC of contract records, activation and filing, as required.
• Participate in interdepartmental projects as representative of the team, as needed.
• Assist with client and other regulatory agency audits as needed/assigned.
• Lead the electronic and hard copying filing of commercial contracts
• Lead DocuSign uploads and document retention

OTHER DUTIES AND RESPONSIBILITIES:

Participate in meetings with Contracts team and other departmental meetings as needed. Assist in the training of new staff. Provide other support and take on other responsibilities, duties or special projects as defined by team management.

The duties and responsibilities listed in this job description represent the major responsibilities of the position.  Other duties and responsibilities may be assigned, as required.  ERT reserves the right to amend or change this job description to meet the needs of ERT.  This job description and any attachments do not constitute or represent a contract.

QUALIFICATIONS AND SKILLS NEEDED: (Key wording should include if degree is needed, any travel requirements, special qualifications needed, skills, etc.)

 Proven related experience in contracting. A combination of experience and/or education will be taken into consideration.  0-2 years Commercial Contracting experience or related experience. Pharmaceutical and/or CRO background a plus. Computer skills (MS office suite (to include advanced Excel skills) preferred Organizational skills. Strong personal interaction skills. Attention to detail plus the ability to work as part of a team as well as individual contributor.

The Department Head has the discretion to hire personnel with a combination of experience and education, which may vary from the above listed qualifications.