Contract Administrator

About SafelyYou

SafelyYou is a mission-driven company that raised $60m in 2021 through series A and series B financing and is now rapidly scaling. Our company spun out of the UC Berkeley AI Research Lab and develops artificial intelligence to support care for those with Alzheimer’s disease, Dementia, and other cognitive impairments. Alzheimer’s disease is the single most expensive disease in the US, costing an estimated $600b per year in direct and indirect costs. It affects 1 in 3 people over 85, 1 in 9 people over 65, and accounts for 1 in 5 Medicare dollars. Our first product is focused on reducing the frequency and impact of falls, the leading cause of hospitalization for those living with dementia. We have peer-reviewed results showing up to 80% fewer falls with an average of 40% fewer falls and 80% fewer ER visits from falls. We've raised capital from top VC firms, including Founders Fund, Eclipse, Foundation Capital, and Data Collective, and the largest providers in the space are actively using, expanding, and evangelizing the service. We have also been awarded grants from the National Institutes of Health and the National Science Foundation, given the national importance of the issue. As the population continues to age, the global costs of Alzheimer’s and Dementia are expected to double over the next 10 years. With fewer and fewer young people available to provide the care needed, we must find a way for technology to bridge the gap.

Your Role at SafelyYou

This is a remote role. SafelyYou is seeking a detail-oriented and organized Contract Administrator with a legal or paralegal background to manage customer-related contracts. You will play a critical role in supporting by overseeing the preparation, review, and administration of contracts, ensuring they comply with regulatory standards and company policies. This role requires someone with legal knowledge but not an attorney, as the focus is on contract administration rather than legal counsel. Key responsibilities include:

• Assist in drafting and reviewing customer-related contracts, including NDAs, service agreements, and amendments.
• Ensure contracts comply with relevant laws, company policies, and industry regulations.
• Identify contract risks and issues and collaborate with internal teams to resolve them which would include compliance, billing and sales commission.
• Act as liaison between outside council and internal teams/sales or leadership to expedite redlining processes. 
• Review and optimize contract templates through visual design and incorporating standardized language to simplify and expedite the contracting process. 
• Maintain, organize, and document all customer contracts and/or legal documents in Salesforce or other sources to ensure timely billing, renewals, terminations, and modifications. 
• Ensure redlining is captured and documented in Salesforce or other sources for future follow up or use for billing or renewals.
• Maintain accurate records of contract documentation, correspondence, and contract changes.
• Work closely with COO to escalate complex legal issues as necessary.
• Work closely with stakeholders to escalate complex legal issues as necessary and provide insights on contract structure for executive and sales leadership alignment.
• Develop and improve contract management processes and systems, particularly through the use of contract management tools like PandaDoc, Google Drive, Google Sheets, and Salesforce.

The Ideal Candidate

• Bachelor's degree in a relevant field such as Business Administration, Legal Studies, or Paralegal Certification.
• Minimum of 3 years of experience in contract administration, paralegal work, or a related field.
• Experience with customer-related contracts is highly preferred.
• Minimum of 2 years’ experience in B2B SaaS contract administration on the software provider side, with a strong focus on vendor negotiations.
• Expertise in drafting, negotiating, and managing SaaS contracts with external vendors, emphasizing favorable terms, compliance, and data security.
• Proven ability to handle vendor-side contract negotiations independently, ensuring alignment with industry standards and company objectives.
• Strong understanding of contract law and legal terminology.
• Excellent organizational skills and attention to detail.
• Proficient in contract management software and Microsoft Office Suite.
• Ability to work independently and manage multiple priorities simultaneously.
• Strong communication skills, both written and verbal.
• Problem-solving abilities with a focus on risk management.
• Familiarity with SaaS contracts or customer agreements in the healthcare or technology sectors.
• Experience working in a fast-paced startup or corporate environment.
• Knowledge of contract lifecycle management (CLM) tools.
• Experience working with contract management software (e.g., PandaDoc) and proficient in tools such as Google Drive, Google Sheets, and Salesforce. Experience managing software integrations to optimize data sharing between platforms is a plus.
• Passionate about SafelyYou's mission and technology
• Proactive in anticipating and addressing issues
• Comfortable working in a fast-paced, dynamic environment

Why Join Us? You Can Make a Difference!

SafelyYou offers a competitive compensation package, including but not limited to:

• A mission-driven company culture
• Fully remote
• Competitive salary & benefits, including fully paid employee premiums for Medical, Dental, and Vision
• 401k Program
• Monthly Education, Well-being & WFH stipends
• Unlimited PTO
• Growth Potential
• Company Retreats
• Medical & Family/Parental Leave

At SafelyYou, we believe that a diverse, equitable, and inclusive workplace makes us a more relevant, competitive, and resilient company. We are committed to creating a diverse and inclusive workforce that celebrates diversity. We do not discriminate based on race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender identity or expression, veteran status, or any other legally protected status.
 
We value all the perspectives our team members bring to the table, and that is why we don’t look for culture fit, but culture add. We want to hear from YOU! We encourage you to apply even if you do not fit 100% of the technical requirements.