The Role
Administers EPC contracts, subcontracts, supply and consultancy agreements throughout their lifecycle. Reviews obligations, risks, deadlines and scope boundaries; supports project managers with notices, claims, variations, payment applications and contract amendments. Maintains records, tracks bonds, insurance, warranties and closeout requirements, coordinates with procurement, finance and legal advisers, and reports outstanding issues. Requires contract administration experience, construction or EPC contract knowledge, strong English and Polish communication skills, organizational ability, and Microsoft Office proficiency.
Summary Generated by Built In
Your responsibilities
- Administer EPC contracts, subcontracts, supply agreements and consultancy agreements throughout their lifecycle.
- Review contractual requirements, identify risks and clarify responsibilities, scope boundaries and key deadlines.
- Support Project Managers in contractual matters and prepare formal correspondence, notices and responses to clients, suppliers and subcontractors.
- Monitor contractual obligations and deadlines, follow up outstanding actions and escalate issues requiring management decisions.
- Support the preparation and assessment of variations, claims and extension of time requests, including the collection of supporting evidence.
- Coordinate payment applications and milestone documentation with Project Managers and Finance; follow up certification and outstanding payments.
- Support the preparation, review and negotiation of contracts and amendments in cooperation with Procurement, management and legal advisers.
- Track contractual requirements relating to bonds, insurance, warranties, acceptance and contract closeout.
- Maintain contract records and provide concise reports on outstanding issues, risks and required actions.
- Support tender reviews, NDAs, framework agreements and improvements to company contracting procedures.
Our requirements
- Experience in contract administration, contract management or commercial project support within construction, energy, infrastructure or EPC projects.
- A degree in law, engineering, construction management, business or a related field, or equivalent relevant experience.
- Practical understanding of construction contracts, contractual notices, variations, claims and payment mechanisms.
- Ability to analyse contract provisions and prepare clear, accurate business correspondence in English.
- Very good command of English and Polish, both written and spoken.
- Strong organisational skills, attention to detail and the ability to manage priorities across several projects.
- A proactive approach to identifying risks, following up actions and meeting deadlines.
- Good working knowledge of Microsoft Office, particularly Word and Excel.
Optional
- Experience with renewable energy projects, particularly utility-scale PV or BESS.
- Familiarity with FIDIC-based or other international EPC contracts.
- Experience working with subcontractors and equipment suppliers in an international environment.
- Familiarity with document management and project collaboration tools, such as ClickUp.
Skills Required
- Experience in contract administration, contract management, or commercial project support within construction, energy, infrastructure, or EPC projects
- Degree in law, engineering, construction management, business, or a related field, or equivalent relevant experience
- Practical understanding of construction contracts, contractual notices, variations, claims, and payment mechanisms
- Ability to analyze contract provisions and prepare clear, accurate business correspondence in English
- Very good written and spoken English and Polish
- Strong organizational skills, attention to detail, and ability to manage priorities across several projects
- Proactive approach to identifying risks, following up actions, and meeting deadlines
- Good working knowledge of Microsoft Office, particularly Word and Excel
- Experience with renewable energy projects, particularly utility-scale PV or BESS
- Familiarity with FIDIC-based or other international EPC contracts
- Experience working with subcontractors and equipment suppliers in an international environment
- Familiarity with document management and project collaboration tools such as ClickUp
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The Company
What We Do
Solarpro Holding is a leading EPC and O&M contractor for photovoltaic, wind, and battery energy storage systems across Europe. With 16 years of experience, they have executed over 12 GW of renewable energy projects and currently manage 2 GW of assets under O&M. Their expertise includes utility-scale energy storage systems, ultra-fast charging stations, and digital integration with energy management systems.
