Conference Producer

At Exito, we focus on creating bespoke solutions that focus on thought leadership, collaboration, re-education and building new business opportunities. Our conferences and summits reach global markets across the EMEA & APAC regions where we engage with various CXO's and Business Leaders across industries in tech and non-tech spaces

We are seeking a highly organized and driven Conference Producer to manage the end-to-end production of impactful and successful industry conferences. The ideal candidate will possess a strong understanding of the conference lifecycle, from initial concept development to on-site execution. This role requires a strategic thinker with excellent project management, communication, and interpersonal skills, combined with a creative flair and a passion for delivering exceptional experiences.

Responsibilities:

1. Ideation & Market Analysis: Conduct thorough market research to identify relevant and timely conference concepts that address industry needs, align with market trends, and offer long-term relevance. Evaluate potential markets based on industry growth, government policies, and public-private sector synergy. Identify emerging trends and anticipate future industry needs.
   

2. Competitive Analysis: Analyze competing conferences to identify their strengths, weaknesses, unique features, content focus, speaker profiles, formats, and sponsor base to ensure our events stand out in the market. Develop strategies to differentiate our events and attract a wider audience.
   

3. Value Proposition Development: Define and articulate a compelling value proposition for all stakeholders to emphasize ROI, highlight actionable takeaways, high value networking, career development opportunities, etc.
   

4. Market Validation: Conduct comprehensive primary and secondary research to gain a clear understanding of the market, uncover current challenges, identify pain points, and evaluate emerging opportunities to ensure the conference addresses industry needs effectively
   

5. Agenda Development: Develop engaging and informative CXO conference agendas. This includes:
   

1. Securing keynote speakers, industry leaders, thought leaders, and influencers.
   

2. Designing interactive session formats, such as workshops, round-tables, Q&A sessions, and hackathons.
   

3. Incorporating networking breaks, social events, and other opportunities for attendee interaction & experience
   

6. Speaker Outreach & Management: Identify, recruit, and manage high-profile speakers, ensuring their expertise, credibility, and compelling insights enhance the program's value. Manage speaker contracts, presentations, and on-site requirements. Build and maintain strong relationships with speakers.
   

7. Marketing & Promotion: Work closely with marketing and branding teams to develop compelling marketing campaigns across various channels, including digital marketing, social media, email marketing, and public relations.
   

8. On-Site Execution: Oversee all aspects of on-site event execution, including:
   

1. Agenda management and session timing.
   

2. Speaker coordination and on-site support.
   

3. Troubleshooting and problem-solving.
   

4. MC oversight to ensure professional event hosting.
   

9. Post-Event Analysis: Conduct thorough post-event analysis to evaluate success, gather feedback from attendees, sponsors, and speakers, and identify areas for improvement in future events. Prepare post-event reports and presentations.
   

Job Type: Full time & On-site (5 day work week)

• 1-4 years of experience in conference production and business development fields.
  

• Strong understanding of the conference lifecycle and best practices.
  

• Excellent project management, organizational, and time management skills, with the ability to manage multiple projects simultaneously.
  

• Exceptional communication, interpersonal, negotiation, and presentation skills.
  

• Ability to work independently and as part of a team, demonstrating leadership and collaboration skills.
  

• Strong research, analytical, and problem-solving skills.
  

• Knowledge of marketing and social media best practices.
  

• Bachelor's degree in marketing, communications, business administration, hospitality management, or a related field is preferred.
  

• International Exposure: Opportunity to work on global projects and network with industry leaders.
  

• Travel Opportunities: Visit different cities and countries as part of event marketing and strategy development.
  

• Quarterly Incentives: Performance-based rewards and recognition.
  

• Hands-On Training: Continuous learning and development to grow in marketing and project management.
  

• Diverse Growth Opportunities: Ample opportunities for career growth and advancement.