The Role
Manages vendor and contractor compliance by reviewing agreements, verifying insurance certificates, tracking contractor licenses, maintaining documentation, conducting audits, monitoring regulations, and reporting non-compliance. The role collaborates with legal, executive management, operations, and accounting teams, assists with company contractor license applications and renewals, and ensures vendors meet company policies, legal requirements, and industry standards.
Summary Generated by Built In
Job Title: Compliance Specialist
Department: Finance and Accounting
Reports To: Chief Financial Officer
FLSA Status: Exempt
Company Summary
BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets.
SUMMARY: The Compliance Specialist is responsible for ensuring that all vendors and contractors adhere to company policies, legal regulations, and industry standards. This role involves reviewing and managing vendor agreements, obtaining and tracking certificates of insurance, ensuring proper contractor licensing, and maintaining accurate records to ensure compliance.
The Compliance Specialist also assists with applications for Company contractor licenses and renewals.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Vendor Agreement Review
- Act as the primary point of contact for vendors regarding compliance requirements.
- Review vendor agreements and contracts to ensure compliance with company policies, legal standards, and industry regulations.
- Identify and resolve any discrepancies or compliance issues within vendor contracts.
- Work closely with legal and executive management to negotiate terms and ensure vendor agreements meet the company’s requirements.
- Vendor Insurance Compliance
- Obtain, verify, and track certificates of insurance from vendors and contractors.
- Ensure that all vendors maintain the appropriate levels of insurance coverage as required by the company.
- Monitor insurance expiration dates and proactively request updated certificates before lapses occur.
- Company Licensing
- Apply for and track necessary contractor licenses to ensure all vendors are properly licensed for the work they perform.
- Maintain records of contractor licenses and ensure they are up-to-date.
- Work with contractors and relevant authorities to resolve any licensing issues.
- Internal Collaboration & Compliance Monitoring
- Collaborate with internal departments, including operations, operations support, and accounting, to align vendor compliance efforts with company goals.
- Conduct regular audits of vendor compliance documentation to ensure adherence to company policies and legal requirements.
- Monitor changes in industry regulations and update compliance procedures accordingly.
- Report any non-compliance issues to management and recommend corrective actions.
QUALIFICATIONS:
- Certification in compliance management or related field a plus, not required.
- Experience in the construction, manufacturing, or service industry a plus, not required.
- Knowledge of insurance requirements and contractor licensing processes.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Proficiency in Microsoft Word and Microsoft Excel.
EDUCATION and/or EXPERIENCE:
- Bachelor’s degree is a must
- 3+ years of experience in a similar role such as vendor compliance, contract management or procurement
PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to type and look at a computer screen for long periods of the day. The employee must be able to sit for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BBMK Contracting, LLC dba BlueTeam (BlueTeam) is a Drug Free Workplace as well as an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.
Skills Required
- Bachelor's degree
- 3+ years of experience in a similar role, such as vendor compliance, contract management, or procurement
- Knowledge of insurance requirements and contractor licensing processes
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal skills
- Ability to work independently and manage multiple tasks simultaneously
- Proficiency in Microsoft Word and Microsoft Excel
- Certification in compliance management or a related field
- Experience in the construction, manufacturing, or service industry
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The Company
What We Do
Blue Team is a national, non-franchised general contracting firm that specializes in commercial restoration, roofing and capital improvements. With one-of-a-kind, custom ERP technology, Blue Team serves as the industry leader for property owners and operators in senior care, health care, multi-family, hospitality and many other commercial property sectors. Our Everyday Mission is to cultivate and maintain mutually beneficial relationships with our clients. Here at Blue Team, we provide a variety of services. But above all, we are a Customer Service Provider. At the core of our company, we strive to be mindful, respectful and empathetic to client needs and expectations. Our dedication to better business begins by embracing our employees as family. At Blue Team, our associates are punctual, professional and committed to ethical, transparent business. We believe that with quality people and superior culture, Blue Team will continue its unprecedented success in the commercial construction and property repair space. Blue Team Restoration dba BBMK is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
