Compliance & SMS Auditor (3280)

SUMMARY: The Compliance & SMS Auditor provides essential support to the Compliance Auditor in managing the organization’s Quality and Safety Management System (SMS). This role involves monitoring adherence to EASA Part 145 regulations, facilitating the audit cycle, and supporting the integration of Human Factors and safety initiatives. The Assistant ensures meticulous documentation, tracks the resolution of non-conformances, and assists in maintaining professional communication with the Irish Aviation Authority (IAA).

DUTIES & RESPONSIBILITIES:

Responsibilities include, but are not limited to:

• Maintain an independent compliance monitoring system to ensure the organization consistently meets EASA Part 145 requirements. 
• Support the practical implementation of human factors principles within the maintenance and office environments. 
• Assist in the delivery of the annual audit program, including the planning of site visits, drafting of audit reports, and the systematic follow-up of any identified non-compliances. 
• Track the progress of corrective actions and escalate any unresolved safety or compliance issues to the Accountable Manager when necessary. 
• Help draft and maintain essential regulatory documentation, including standard operating procedures and the Maintenance Organisation Exposition (MOE). 
• Monitor the implementation of actions taken to mitigate risks and evaluate their results.
• Provide administrative and technical support for safety committees, ensuring meetings are scheduled, attended, and documented according to regulatory standards.   
• Prepare periodic safety performance reports and data sets for review by the Safety Review Board (SRB). 
• Ensure that all safety management records are accurately archived and easily retrievable for regulatory inspections. 
• Facilitate the delivery of safety training programs and verify that all training meets the required organizational and EASA standards. 
• Provide independent advice on safety matters.
• Collate and analyze safety data to identify trends, ensuring that lessons learned from maintenance incidents are integrated into recurrent training.  
• Act as a point of contact for coordination and communication with the Irish Aviation Authority (IAA) on routine safety matters. 
• Support the initiation and administrative follow-up of internal occurrence investigations. 
• Champion a proactive safety culture that aligns with the organization’s high standards and safety objectives. 
• Other duties as assigned.

MINIMUM REQUIREMENTS: 

• Secondary level education (Leaving Certificate) or Mechanical Apprentice.
• The proficiency to perform and orient the compliance audits.(Training provided if necessary)
• Knowledge of regulations, manuals and valid procedures.
• Worked as an auditor assistant and attended to at least two (2) audits under an approved auditor’s supervision.
  • OR be an experienced auditor in the aviation maintenance environment, having proven records that he/she is eligible to a direct assignment and authorization as an independent auditor.
• Have at least two (2) years of working experience in an aviation maintenance environment, or training to be provided.
• Have three (3) months spent in specific auditing, before becoming independent auditor.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret technical instructions, procedures, and diagrams.
• Ability to read, write, and understand English; effective written and verbal communication skills.
• Strong organizational and record-keeping skills; comfortable working at a computer for long periods.

PREFERRED REQUIREMENTS:

• 5+ years relevant experience.
• Diploma or certificate in Aviation Compliance, Quality Management, or a related discipline.
• Formal training in Compliance Monitoring Systems or Internal Auditing (e.g., ISO 9001 internal auditor training).
• Previous experience supporting internal or external audits within a Part-145 organisation.
• Knowledge of Safety Management Systems (SMS), Human Factors, Fuel Tank Safety, and EWIS requirements.
• Experience preparing or revising controlled regulatory documents such as the MOE.