Compliance Coordinator

The Compliance coordinator provides administrative and compliance support to the Vice President of Legal Services and Legal Department. This role is responsible for coordinating compliance-related administrative functions, maintaining accurate records, supporting legal and regulatory initiatives, and ensuring efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, able to manage confidential information, and capable of balancing multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Legal and Executive Support

• Provide administrative support to the Vice President of Legal Services, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare, review, format, and distribute legal and compliance-related documents, reports, presentations, and communications.
• Coordinate departmental meetings, prepare agendas, record meeting minutes, and track follow-up actions.
• Maintain electronic and physical legal files, ensuring proper organization and document retention.

Compliance Administration

• Coordinate and track compliance-related activities, deadlines, and reporting requirements.
• Maintain compliance logs, certifications, licenses, policies, and regulatory documentation.
• Assist with internal audits, compliance reviews, and regulatory inquiries.
• Monitor and manage document renewal schedules and compliance calendars.
• Support policy and procedure updates by maintaining version control and distribution records.
• Assist with the collection, organization, and retention of compliance-related records and evidence.

Contract and Legal Document Management

• Maintain contract databases and document tracking systems.
• Coordinate routing, execution, and storage of contracts and legal agreements.
• Assist with document preparation, collection of signatures, and record maintenance.
• Support legal research and information gathering as directed.

Administrative Functions

• Prepare reports, spreadsheets, and presentations for executive and board-level meetings.
• Manage departmental invoices, purchase orders, and budget tracking activities.
• Serve as a liaison with internal departments and external stakeholders regarding legal and compliance matters.
• Handle sensitive and confidential information with the highest level of discretion.
• Perform other duties and special projects as assigned.

Qualifications

• Associate's degree in Business Administration, Paralegal Studies, Legal Studies, or related field preferred.
• Minimum of 3 years of administrative experience, preferably supporting legal, compliance, risk management, or executive leadership functions.
• Experience managing highly confidential information and sensitive documentation.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with document management systems and compliance tracking tools preferred.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Occasional lifting of files or office materials up to 20 pounds.