Tyson & Mendes seeks a Communications Assistant who will report to the Partner and Head of Communications and work closely with the Communications Counsel.
The Communications Assistant must demonstrate superior organizational skills and attention to detail, high level proficiency in creating PowerPoint decks, and thrive in the management of deadlines and calendars. This position is responsible for managing multiple calendars and databases within the Communications Department, and will shepherd projects, presentations, and other deliverables through from creation to delivery. The Communications Assistant will work closely with the Partner and Head of Communications to prioritize project flow, ensure superior information-sharing within the department, and interface with internal and external clients to facilitate meetings and collaboration. The Communications Assistant must possess polished and clear communication skills and must be very detail-oriented. The Communications Assistant will provide ongoing administrative support to the Partner and Head of Communications, including managing travel and expenses, and will be integral to the department’s success in meeting internal benchmarks and delivering superior work product to internal and external audiences. The Communications Assistant is also responsible for creating and delivering top quality PowerPoint decks that align with and advance brand identity. The Communications Assistant will also work with the Brand Manager to implement social media and email campaigns, and will liaise with other departments as needed.
Who We're Looking For…
The Communications Assistant must be highly organized, self-sufficient, detail-oriented, and most of all, a team player. This candidate must have excellent time management skills and be able to work on multiple projects with concurrent deadlines, and must be comfortable interfacing respectfully and efficiently with roles at all levels of the organization to ensure timelines and goals are met. The Communications Assistant provides support to the Partner and Head of Communications as well as the whole of the Communications Department, and must be able to prioritize workflow, cultivate and support team engagement and communication, and engage creatively with assignments and strategic goals.
Responsibilities
- Identifying and implementing timelines, calendaring, and shepherding legal and non-legal deliverables through to delivery at the direction of the Partner and Head of Communications, including:
- Maintaining ongoing department calendar to track deadlines for presentation proposals, presentation submissions, newsletters, white papers, and other communications projects
- Implementing appropriate timelines for these various deliverables and projects, and adhering to established timelines
- Collaborating with the Client Relations and Education teams on date-setting and related timeline, including coordinating with the Education Compliance Coordinator on all deadlines for CE/CLE submissions for internal and external presentations
- Maintaining signup sheets for firm newsletters, including tracking to ensure all promised articles are received from authors and editors
- Coordinating calls for client-facing and internal presentations
- Maintaining databases of presentation outlines for ease of reference and access
- Ordering, coordinating payment for, and tracking receipt of trial transcripts and/or closing argument transcripts
- Collaborating with the Communications Counsel to ensure accurate and timely updating of the Nuclear Verdicts® Tracker
- Interfacing with new attorneys to assist in the delivery of their firm biographies
- Tracking submission for all articles to external sources, including JDSupra, TIDA, CLM, and other organizations
- Managing the travel calendar for the Partner and Head of Communications, including:
- Prioritizing speaking engagements with direction from the Partner and Head of Communications
- Making travel arrangements using Concur and Lawyers Travel
- Managing expense reports related to travel
- Creating PowerPoint presentation decks, for internal and client-facing presentations, including:
- Ensuring presentations are error-free and adhere to the outline provided
- Using appropriate judgment and creativity to identify and include videos and images to engage, educate, and entertain
- Using appropriate judgment to ensure content is both correct and visually engaging
- Adhering to deadlines
- Ensuring delivery of final presentations
- Attend Interdepartmental Communications, Client Relations and Education team meetings, and other meetings as needed
Requirements
- Outstanding organizational skills
- Strong verbal and written communication skills
- Excellent client service
- Exceptional attention to detail
- Capable of working on multiple projects with concurrent deadlines
- Proficient in Adobe and MS Office Suite, including PowerPoint
- Candidates with work experience in executive support will be given strong consideration
Benefits
- Comprehensive medical, dental, and vision plans (some at no cost to the employee)
- 401K matching
- Paid parental leave
- Internal education and leadership development programs
- Internal diversity and inclusion programs, such as the Women’s Initiative and Young Professionals Initiative
- Firm-wide charitable giving program
- Numerous social and off-site events each year to enrich your relationships with your colleagues
- Employee Assistance Program through HealthAdvocate
- Access to Maven resources for new parents through Blue Shield
Why Tyson & Mendes?
We are one of the country’s fastest growing civil defense firms. We have steadily and successfully made our mark as a trailblazer in the legal ecosphere. We are a progressive, dynamic and diverse firm that prides ourselves in breaking the mold upheld by the “traditional” law firm. Here, you will discover an exceptionally smart, deeply talented team of trial lawyers who have continuously made a profound impact on the lives of literally hundreds of thousands of people. From Howell vs. Hamilton Meats, to our many trial wins, our promise is to provide unparalleled service and achieve exceptional results for our clients.
In addition to our outstanding legal work, we take an innovative approach to law firm management; we invest wholly in our employees. From our specialized internal training program on our proven defense methods, to clear paths to leadership and partnership, we provide the professional development resources and tools needed for attorneys to make significant advancements in their careers - all while building their own brands and becoming sought-after experts in their respective fields.
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OK, now for the legal copy (we are a law firm, after all). It is Tyson & Mendes’ policy to ensure equal employment opportunity without discrimination or harassment on the basis of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. By the way, if you read all of this, congratulations – we can already tell your attention to detail is exceptional.
NOTICE TO APPLICANTS/EMPLOYEES OF TYSON & MENDES: Please take notice that the Firm collects certain information about you. For more information on the Firm’s policies, please refer to the document provided here.
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No recruiters/agencies
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Pay Range
$20—$26 USD
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What We Do
Tyson & Mendes’ goal is to achieve justice for all through innovation, collaboration, and outstanding service. Founded in 2002 by principal trial attorneys Robert Tyson and Patrick Mendes, we are an AV-rated litigation firm of more than 200 attorneys across the U.S. specializing in defending insurers, corporations, and insureds in civil litigation. Tyson & Mendes represents clients throughout Arizona, California, Colorado, Connecticut, Florida, Illinois, Massachusetts, Nevada, New Jersey, New Mexico, New York, Tennessee, Texas, and Washington. In addition to these states, our attorneys also serve clients in Georgia, Iowa, Missouri, Nebraska, New Hampshire, and Wisconsin.
We have handled some of the most contentious cases that have helped define insurance defense litigation, and we have earned our reputation for targeting the threat of and putting a stop to Nuclear Verdicts® – runaway jury verdicts in excess of $10 million.
Our trial-only subsidiary firm, TM HALO®, is wholly dedicated to stemming the tide of Nuclear Verdicts®. Comprised of Tyson & Mendes’ elite defense attorneys with decades of courtroom experience, TM HALO lawyers parachute in to handle the thorniest, highest stakes cases and prevent Nuclear Verdicts®.
Back at home, we are ensuring all of our attorneys have the tools they need to achieve exceptional results and protect our clients from unfounded damages awards. We are committed to ongoing education and development. Through comprehensive programs like our TM University and the Tyson & Mendes Trial Academy, Tyson & Mendes attorneys receive in-depth training on the proven defense methods outlined in Managing Partner Robert Tyson’s best-selling book, “Nuclear Verdicts®: Defending Justice for All,” which is the first playbook for the defense on how to avoid runaway jury verdicts
