SUMMARY: The Communication Assistant (Intern) is responsible completing various duties necessary for the functioning of the Communications & Media department. Responsible for clerical and secretarial support such as organizing files, information, and inventory of departmental items. Includes assistance in disseminating information in accordance with the Director of Communications & Media for the Southeastern California Conference.
This is a paid position that is temporary (3 months) and part time (20 hours minimum required)
ESSENTIAL DUTIES & RESPONSIBILITIES:
1. Answers telephones, assists callers, or directs them to appropriate personnel.
2. Assists in preparing materials for meetings, workshops, programs, publications, etc.
3. Assists in the operation, maintenance of inventory, and organizational methods for the department.
4. Organizes miscellaneous physical and digital files by sorting and storing.
5. Processes vouchers for vendors and department employees.
6. Maintains archives and hard bound copies of Pacific Union Recorder.
8. Provides clerical support such as copying, scanning, or printing documents.
9. Assists in maintaining a digital file organizational system for current and archived files and projects.
10. Assists in organizing and preparing content for the Conference website.
11. Maintain and oversee use of SECC media equipment.
12. Photograph, sort, and edit photos from events or meetings as requested.
13. Miscellaneous related duties as requested and assigned by the Communications & Media Director.
JOB SPECIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill ability required, physical and work environment required.
Education and/or Experience
High School diploma or general education degree (GED), plus some related office experience is desired.
Language Skills
Ability to respond effectively to the most sensitive inquires or complaints. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to write read and comprehend simple instructions, short correspondence and memos. Ability to write clearly and informatively; ability to write articles for various publications.
Reasoning Ability
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Certificates, Licenses, Registrations
No specific abilities required.
Other Skills and Abilities
Ability to work well with diverse groups. Creative skills and ability to deal with deadlines and multiple projects is necessary. Knowledge of computer skills preferred. Have demonstrated writing skills (published articles, stories, etc.). Must have commitment to spiritual development. Good people skills are required. Knowledge of the use of photography and video equipment is desirable. Analytical—develops systems to work through the complex challenges. Problem Solving—identifies problems and addresses issues in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to stand; walk, talk and hear. The employee is frequently required to sit, use hands to finger, handle reach with hands and arms. The employee is occasionally required to stoop, kneel. The employee will frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision, peripheral vision and depth perception.
Work Environment
The noise level in the work environment is usually moderate and work is performed in both indoor and outdoor environment.
Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.
Skills Required
- High School diploma or GED
- Some related office experience
- Ability to write clearly and produce articles or short publications
- Strong interpersonal and people skills; ability to respond to sensitive inquiries
- Ability to photograph, sort, and edit event or meeting photos
- Basic computer skills (file organization, scanning, copying, printing)
- Ability to manage and oversee media equipment
- Ability to process vouchers for vendors and department employees
- Ability to organize and maintain physical and digital archives
- Ability to answer phones and direct callers appropriately
- Ability to work with diverse groups, meet deadlines, and manage multiple projects
- Commitment to spiritual development
What We Do
Located in Riverside, California, our office is the administrative headquarters for more than 68,000 members of 178 churches, 23 schools (from preschools to Academy), and companies. Our territory encompasses the Imperial, Orange, Riverside, San Bernardino, and San Diego counties.
