Commercial Operations Specialist

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
 

Key Responsibilities:

1) Accrual & Expense Management; PO and Vendor Management

• Accrual management & month-end close support: ensure expenses are recognized in the correct period; review and support accrual activities tied to POs and collaborate with Finance/Procurement as required.

• PO lifecycle management: initiate/maintain POs for commercial projects (e.g., market research, SFE, data management, OMC), track PO status and remaining balances, and maintain appropriate documentation.

• Invoice & spend tracking: monitor vendor invoices against PO/contract terms, support issue resolution (e.g., mismatches, delays), and maintain accurate spend tracking to enable budget visibility and avoid overspend.

• Vendor coordination: support vendor onboarding/selection coordination (as applicable), manage routine vendor communications, and ensure vendor deliverables/administration (e.g., invoicing) progress on schedule.

• Compliance & control: follow relevant purchasing/finance policies and support compliant processing of accruals, POs, and related documentation.

2) Systems Operations; Data Analysis, Consolidation & Reporting

• Systems operations support: provide day-to-day support for commercial operations processes across relevant systems/tools.

• Data consolidation & analysis: consolidate inputs from multiple sources, conduct basic-to-intermediate analysis, and identify anomalies/data issues for follow-up with stakeholders.

• Report generation & distribution: generate recurring and ad hoc reports/dashboards for stakeholders; ensure outputs are accurate, timely, and easy to interpret.

• Tools proficiency: leverage common productivity and analysis tools (e.g., Excel/PowerPoint and other reporting/warehouse tools as applicable) to deliver insights and operational reporting.

3) Cross-Functional Meeting & Program Support (Project Management + Vendor Coordination)

• Plan and execute inter-department meetings/programs: support the end-to-end planning and execution of key forums and meeting.

• Project management support: build timelines, coordinate stakeholder inputs, manage action logs, and ensure deliverables are completed on schedule; support follow-up and closure of action items.

• Vendor selection & coordination: support vendor sourcing/selection logistics where needed; act as a coordination point with vendors to organize meetings/training logistics.

Qualifications (recommended)

• Education: Bachelor’s degree in business, finance, economics, analytics, or related discipline.

• Experience: 2–5 years in commercial operations, finance operations, procurement operations, reporting/analytics operations, or project coordination (pharma/healthcare preferred).

• Core skills:

  • Strong attention to detail and financial discipline (accruals, expense tracking, PO management).

  • Strong data handling skills (consolidation, basic analysis, reporting).

  • Solid project management and coordination capabilities; able to manage multiple workstreams.

  • Vendor management/coordination experience and stakeholder communication skills.

在吉利德，我们致力于为所有人创造一个更健康的世界。过往逾35年间，我们在HIV、病毒性肝炎、COVID-19、肿瘤等危及生命的疾病领域持续推动药物革新，改善患者生活，并在全球范围内提升药物可及。未来，我们将继续应对全球最具挑战的健康问题，为实现这一使命，需要我们同心协力、坚定信念和不懈努力。
 

每个你，都将在我们探索和推动改变生命的科学创新进程中扮演至关重要的角色，“吉客”是我们得以实现伟大愿景的重要伙伴，我们期待充满热忱、志存高远的你，在这里创造真正的影响力。

我们深信卓越的管理者才能赋能卓越的团队，每一位吉利德领袖都致力于为“吉客”创造积极的工作体验。无论你现在、抑或有志向成为团队管理者，都是塑造“吉客文化”的关键“引擎”，让我们共同创造一个让每位“吉客”都能感受到包容、持续成长和充分赋能的职场环境，实现未来无限可能。

加入吉利德科学，携手，突破不可能！

商务运营专员为商务团队提供端到端的运营支持，确保严格的财务纪律（计提/费用/采购订单）、可靠的系统与报表运营，以及跨职能会议与项目/活动的顺畅规划与执行。该岗位将与内部利益相关方及外部供应商紧密合作，交付及时、合规且高质量的运营成果。

主要职责：

1）计提与费用管理；采购订单（PO）及供应商管理

• 计提管理与月结支持：确保费用在正确期间确认；复核并支持与PO相关的计提活动，并在需要时与财务/采购协作。

• PO全生命周期管理：为商业项目（如市场调研、SFE、数据管理、OMC）发起/维护PO，跟踪PO状态与余额，维护相应文件与凭证。

• 发票与支出跟踪：对照PO/合同条款监控供应商发票，支持问题解决（如不匹配、延迟等），并维护准确的支出跟踪以提升预算可视性并避免超支。

• 供应商协调：支持供应商准入/遴选协调（如适用），管理日常供应商沟通，并确保供应商交付与行政流程（如开票）按计划推进。

• 合规与内控：遵循相关采购/财务政策，支持计提、PO及相关文件的合规处理。

2）系统运营；数据分析、汇总与报告

• 系统运营支持：为相关系统/工具中的商业运营流程提供日常支持。

• 数据汇总与分析：汇总多来源输入，开展基础至中等程度的数据分析，并识别异常/数据问题，跟进相关方进行澄清与修正。

• 报表生成与分发：生成周期性及临时报表/仪表板；确保输出准确、及时、易于解读。

• 工具熟练度：熟练使用常用办公与分析工具（如Excel/PowerPoint及其他报表/数据仓库工具，视情况而定）以提供洞察与运营报告。

3）跨职能会议与项目支持（项目管理 + 供应商协调）

• 规划并执行跨部门会议/项目：支持关键论坛及会议的端到端规划与执行。

• 项目管理支持：制定时间计划，协调各方输入，管理行动项清单，确保交付按期完成；支持行动项跟进与关闭。

• 供应商遴选与协调：在需要时支持供应商寻源/遴选相关流程；作为与供应商的协调窗口，组织会议/培训等后勤安排。

任职资格（建议）

• 教育背景：商科、财务、经济、数据分析或相关专业本科及以上学历。

• 工作经验：2–5年商务运营、财务运营、采购运营、报表/分析运营或项目协调相关经验（医药/医疗行业优先）。

• 核心能力：

• 具备较强的细节关注与财务纪律（计提、费用跟踪、PO管理）。

• 具备较强的数据处理能力（汇总、基础分析、报告）。

• 具备扎实的项目管理与协调能力；可同时管理多个工作流/任务。

• 具备供应商管理/协调经验及良好的跨方沟通能力。

Please apply via the Internal Career Opportunities portal in Workday.