At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
This role resides in the Sales Analytics & Operations department, within Commercial Operations function, reporting into the head of Commercial Contracts Governance & Operations team. We are looking for individuals who thrives in a high-volume, fast-paced, high-performing and collaborative corporate environment, who excels at and enjoy client service, and who take pride in owning and
producing high-quality work product and independently managing their workload.
This role is part of a dedicated team of Commercial Contract Coordinators, who will support the day-to-day operations of the US commercial contracts process, which will improve speed to execution, drive process improvement and increase compliance.
Primary Responsibilities and Qualifications:
- ·Provide support to the commercial business in executing work orders by following well established SOPs
- Acts as a single point of contact for the end-to-end execution of the commercial contracts process, while working with
- multiple stakeholders and internal partners
- Contract Coordinator team is embedded within the Commercial business to drive training & education, process improvement and compliance
- Manage a wide range of legal documents [Ex: MSAs, CDAs, Work orders etc] to support commercial organizations in collaboration with Commercial Project Team Leads.
- Vendor Management: vendor onboarding process, contracts process, template management, DocuSign, invoicing, manage business relationship as main liaison for contracts, and closeout procedures
- Supports as a technical resource/SME for our internal contracts workflow platform (CPAF), our contract automation tool (G.CAT), and our overall contracts process along with other internal department tools.
- Recognizes need and maintains database maintenance in all tools, reports, and information management
- Preforms analysis, data integrity, and quality control checks to identify areas of improvement on contract request and oversee reporting to management
- Research and resolve questions from stakeholders pertaining to contracts, systems, PO’s, vendor onboarding etc.
- Must be willing and able to collaborate across many individuals within Gilead, including Legal, Privacy, IT Security, Procurement, and various compliance teams
- Develop training content and provide continuous education and training to stakeholders in individual 1:1 settings or small group settings
- Demonstrate excellent judgment to escalate appropriate matters to the applicable channels when needed and is curious to learn and develop
- Maintains visibility across the entire process and assists with the development of policies and procedures, including creating and updating contract templates.
- Appropriately manage workflow, set appropriate priorities with clients, and deliver results efficiently
- Think creatively, devise solutions to challenging problems, and effectively drive issues to closure
- Advance a positive spirit of partnership and fosters team camaraderie.
Knowledge and Skills:
Extensive knowledge and understanding of Gilead Sciences Contract process and systems involved in the contracts processing
Time management skills and demonstrated ability to multi-task with minimal errors
Strong Project Management Skills and ability to work under minimal supervision
Ability to work with and coordinate demands from multiple internal customers; highly collaborative
Demonstrate ability to take initiative is preferred:
Excellent task management skills including proactivity planning prioritization and objective setting
Ability to recognize and interpret business issues/opportunities and recommend solutions
Ability to work on moderately complex assignments, but requires judgement in resolving issues or making recommendations.
Present information in an accurate and persuasive manner to all levels of management.
Fluency in conversational and written English is required
Ability to provide high-level professional support executives and to establish effective working relationships with a diverse range of Stakeholders through interpersonal, verbal, and written channels.
Actively listen, trust and respect all stakeholders to develop an impactful business partnership
Understanding/awareness of the pharmaceutical business model
Required Qualifications:
3+ years of experience with High School diploma or 2+ years with AA
Flexibility and willingness to learn new processes and skill sets.
Good attention to detail, proficient in Microsoft Office applications, and willingness to learn document comparison and
For additional benefits information, visit:
https://www.gilead.com/careers/compensation-benefits-and-wellbeing
* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the United States:
Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please apply via the Internal Career Opportunities portal in Workday.
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What We Do
The way we see it, the impossible is not impossible. It’s simply what hasn’t been achieved yet. For more than 30 years, we’ve pursued it, chased it down, tackled it for answers and surrounded it for a way in. We have worked tirelessly to bring forward medicines for life-threatening diseases. Creating Possible drives everything we do. It’s evident in our mission and core values. This is how we built a culture of excellence that is fueled by a passion for improving lives of people around the world. For us, nothing is impossible – because of the people we work with, the communities we stand with and the partners we push forward with. Our ~12,000 employees band together through science, grit, compassion and courage to prove the impossible wrong. At Gilead, the tangible results of your contributions are evident. Where every individual matters. Where all employees can enhance their skills through ongoing development. And where we start every day with one question: “What’s next?” Social Media Guidelines: https://gilead.inc/3t1m7d5
