Position Purpose:
The On-Site Assistant Association Manager reports to the Association Manager and management agent and receives all direction from the management agent.
Major Tasks, Responsibilities and Key Accountabilities:
- Assist in the coordination of the Annual meeting and Election of Board Members.
- Assist in supervising contractors providing recurring services and monitor specific contractor performance to ensure substantial compliance with contract specifications.
- Perform regular site visits to maintain knowledge or property.
- Receive service requests for repairs or maintenance of property; common grounds, monuments, signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse and any other amenities.
- Arrange for prompt response to emergency service requests.
- Support receptionist and administrative assistant roles to handle incoming telephone calls, typing of reports, correspondence and to maintain records of the Association for files.
- Research and supply information to Board or Committees as needed for rules, violation reports and Declaration of Covenants.
- Coordinate with landscaping contractor all grounds and maintenance issues, seasonal color installation, pine straw installation, tree, sod, shrub maintenance or replacement, irrigation/backflow maintenance and inspections.
- Partner with homeowner committees to implement approved decisions for activities of the Association, i.e. tennis, pool, finance, landscape, social, covenants and ACC.
- Attend, when necessary, Committee meetings or Association functions.
- Serve as liaison between the (assigned) committees, homeowners, and vendors.
Position Qualifications:
- Working knowledge of the budgeting process
- Working knowledge of Windows operating systems
- Project management skills
- Strong interpersonal communication and organizational skills
- Excellent written and verbal communication skills
Job Type: Full-time
Salary: $50,000.00 - $60,000.00 per year DOE
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday, Occasional Weekends may be required
Preferred Qualifications
Education Required:
- College degree preferred
- Proficiency with Microsoft Office applications and Outlook email
- Relevant work experience required
- Must pass a background check
- Must have valid driver's license and clean record
- Preferred skills in Vantaca HOA Accounting software, Strongroom AP System
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
Skills Required
- Working knowledge of the budgeting process
- Working knowledge of Windows operating systems
- Project management skills
- Strong interpersonal communication and organizational skills
- Excellent written and verbal communication skills
- College degree
- Proficiency with Microsoft Office applications and Outlook email
- Relevant work experience
- Must pass a background check
- Valid driver's license and clean driving record
- Vantaca HOA Accounting software experience
- Strongroom AP System experience
What We Do
Community Management Associates (CMA) is a distinguished leader in the association management industry, providing professional leadership and management services to community associations, developers, and residents. They specialize in redefining community leadership through high-quality, transparent service, managing the operations, communications, and finances of communities across states including Georgia, Alabama, Florida, Tennessee, South Carolina, and Mississippi.
