The Role
The Clinical Trials Bookkeeper tracks receivables, prepares invoices, follows up with sponsors for payments, maintains records, and collaborates with project managers at clinical trials.
Summary Generated by Built In
Clinical Trials Bookkeeper.
Job Description:
Key Responsibilities:
« Track all outstanding receivables related to clinical trials, including sponsor
payments, and reimbursements.
QC patients visits; prepare and issue invoices in accordance with contract
milestones and payment schedules.
« Follow up regularly with sponsors, CROs, to ensure timely payment.
« Maintain accurate records of communications and payment status.
« Collaborate with clinical project managers to verify completed milestones tied to
payments.
« Monitor aging reports and escalate overdue accounts when necessary.
« Reconcile payments received against trial budgets and invoices.
« Prepare weekly aging reports, income forescast.
« Present monthly Analisis of all trials devolpments.
« Template building in Realtime Software.
o Other tasks related to the position.
Skills and Qualifications:
« Strong understanding of accounts receivable and collections processes.
« Experience with clinical trial billing, sponsor contracts.
« Proficiency in accounting or financial software (e.g., QuickBooks, Excel)
« Expirience with RealTime software.
« Excellent organizational skills and attention to detail.
e Strong communication and negotiation skills for effective follow-ups and
conflict resolution.
« Ability to interpret and apply complex contract terms to invoicing and
collections.
o Experience working in clinical research, life sciences, or healthcare
environments is a strong plus.
« Associate’s degree or higher in Accounting, Finance, or a related field.
Job Description:
Key Responsibilities:
« Track all outstanding receivables related to clinical trials, including sponsor
payments, and reimbursements.
QC patients visits; prepare and issue invoices in accordance with contract
milestones and payment schedules.
« Follow up regularly with sponsors, CROs, to ensure timely payment.
« Maintain accurate records of communications and payment status.
« Collaborate with clinical project managers to verify completed milestones tied to
payments.
« Monitor aging reports and escalate overdue accounts when necessary.
« Reconcile payments received against trial budgets and invoices.
« Prepare weekly aging reports, income forescast.
« Present monthly Analisis of all trials devolpments.
« Template building in Realtime Software.
o Other tasks related to the position.
Skills and Qualifications:
« Strong understanding of accounts receivable and collections processes.
« Experience with clinical trial billing, sponsor contracts.
« Proficiency in accounting or financial software (e.g., QuickBooks, Excel)
« Expirience with RealTime software.
« Excellent organizational skills and attention to detail.
e Strong communication and negotiation skills for effective follow-ups and
conflict resolution.
« Ability to interpret and apply complex contract terms to invoicing and
collections.
o Experience working in clinical research, life sciences, or healthcare
environments is a strong plus.
« Associate’s degree or higher in Accounting, Finance, or a related field.
Top Skills
Excel
Quickbooks
Realtime Software
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The Company
What We Do
Angel City VA is a U.S.-based healthcare outsourcing company founded in 2025, specializing in virtual assistant services for medical professionals. Headquartered in Los Angeles, California, the company provides HIPAA-compliant support across administrative tasks, patient coordination, billing, and EMR management. With a mission to streamline healthcare operations and reduce burnout, Angel City VA empowers clinics and solo practitioners to focus on patient care while scaling efficiently. Let me know if you want a shorter version for LinkedIn or a more formal one for pitch decks or CRM entries.
