Clinical Scheduling Coordinator
Masonicare Corporate Services - Wallingford, CT
Day Shift / 40hrs/wk
We are committed to supporting our employees with competitive pay, comprehensive benefits such as medical insurance, dental insurance, vision insurance, paid time off, tuition reimbursement, matching 401K retirement plan, work-life balance, and career growth opportunities.
The Clinical Scheduling Coordinator is responsible for coordinating and maintaining staffing schedules for all clinical team members across CareLink program locations.
Essential Duties and Responsibilities:
- Coordinate and manage clinical staffing schedules for all shifts, CareLink locations, and on-call rotations to ensure consistent and appropriate coverage.
- Create, maintain, and update master schedules utilizing scheduling and payroll systems while ensuring compliance with organizational policies and staffing standards.
- Process approved schedule changes, paid time off requests, additional shifts, call-outs, and staffing adjustments in a timely manner.
- Collaborate regularly with ALSA Directors and community leadership to address staffing needs, scheduling challenges, and operational priorities.
- Analyze staffing utilization and scheduling trends to support resident care needs, reduce overtime, control labor expenses, and improve workforce efficiency.
- Ensure all schedules are completed, reviewed, approved, and posted within established timelines.
- Coordinate coverage for open shifts, weekends, holidays, call-outs, and future vacancies by working with available staff and maintaining effective on-call schedules.
- Maintain attendance records and support employee accountability related to scheduling and staffing practices.
- Assist with the orientation of new clinical staff regarding scheduling procedures, staffing expectations, etc.
- Develop and implement strategies to decrease overtime, improve labor management, and achieve staffing-related expense reduction goals across all CareLink locations.
- Promote the effective use of shared staffing resources between locations to enhance coverage, reduce overtime, and support employee retention.
- Maintain and monitor employee compliance records, including annual education, competencies, health requirements, medical documentation, and required training. Notify staff and leadership of outstanding requirements and support timely completion.
- Partner with on-site leadership to establish and implement best practices for tracking, obtaining, and maintaining required employee records within the ALSA program.
- Perform other duties and responsibilities as assigned.
Minimum Qualifications:
Education: Associates Degree Preferred
Experience: Three to five years’ experience in staffing/scheduling in a healthcare environment
Certificates, Licenses, Registrations: N/A
Key Competencies: Knowledge of computerized scheduling system
Day Shift / 40hrs/wk
Skills Required
- Three to five years of staffing or scheduling experience in a healthcare environment
- Knowledge of computerized scheduling systems
- Associate degree
What We Do
Masonicare is Connecticut's leading provider of healthcare and retirement living communities for seniors. We are not-for-profit and have more than 120 years of experience behind us. We're recognized for the quality, compassionate care and steadfast support we provide to our residents and patients. We serve patients throughout CT, in a variety of settings. Today, Masonicare encompasses a broad range of healthcare and senior living options through our many affiliates statewide: Masonicare Health Center Masonicare at Ashlar Village Masonicare at Chester Village Masonicare at Mystic Masonicare at Wesley Heights The Apartments on Masonic Avenue Masonicare at Greenridge Place Masonicare at Middlewoods of Farmington Masonicare at Middlewoods of Newington Masonicare at Crosby Commons Masonicare at Bishop Wicke Health Center Masonicare Home Health & Hospice The Masonic Charity Foundation of CT Masonicare at Home Masonicare's affiliates are accredited and approved for excellence by their respective accrediting bodies, including the Continuing Care Accreditation Commission (CCAC), as well as being Medicare certified and licensed by the State of Connecticut. Accreditation assures a high standard of care and best practices for governance and financial management. To learn more about Masonicare, and/or to review a complete listing of our current jobs, please visit www.masonicare.org
