Essential Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
• Maintain and organize safety records, f iles, and documentation.
• Assist with the record keeping and tracking of workers’ compensation, auto insurance, and other
insurance claims; work with insurance agencies to efficiently resolve open claims.
• Assist with scheduling meetings, training, inspections, and appointments.
• Process internal safety forms, reports, and follow-ups.
• Support data entry and maintain updated logs in company systems.
• Assist in collecting and reviewing safety documentation.
• Coordinate and track employee safety training and certifications.
• Monitor compliance deadlines and follow up with supervisors.
• Support safety communications and distribute materials.
• Provide daily administrative support to the Director of Safety and Compliance and Safety Team.
• Assist with vendor coordination and general safety initiatives.
Qualifications
• High school diploma or equivalent required; associate or bachelor’s degree in occupational health and
safety preferred.
• Experience handling workers’ compensation and auto insurance claims.
• Experience communicating with insurance agents throughout the claim resolution process.
• Administrative experience in civil construction or related industry.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and accuracy.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Bilingual (English/Spanish) preferred.
Working Conditions and Physical Requirements
• Must be able to move light objects weighing up to 15 pounds.
• This role involves long periods of time sitting at a desk or table or while intermittently sitting or standing.
• This role involves outdoor work at construction jobsite.
Benefits
• Competitive Pay
• Paid Holidays & PTO
• Medical and Dental Insurance
• Vision, Accident, Critical Illness, and Hospitalization Insurance Options
• Short-Term Disability (Company-Paid)
• Life Insurance (Company-Paid)
• Additional Voluntary Life Insurance Options
• 401K with company contribution match
• Career Advancement Opportunities
• Positive Work Environment
Skills Required
- High school diploma or equivalent
- Associate or bachelor's degree in occupational health and safety
- Experience handling workers' compensation and auto insurance claims
- Experience communicating with insurance agents
- Administrative experience in civil construction or related industry
- Strong organizational and communication skills
- Ability to maintain confidentiality and accuracy
- Proficiency in Microsoft Office
- Bilingual (English/Spanish)
What We Do
Quality Enterprises USA, Inc. is a multi-generational, family-run construction firm based in Naples, Florida. With over 55 years of experience, the company specializes in major civil, building, and specialized construction projects, including sewer, water, transportation, and heavy civil infrastructure. They serve both private and public sectors, priding themselves on completing projects on time and within budget while maintaining a 'small firm feel' and a strong commitment to safety and quality.
