This role supports a private principal whose work sits at the intersection of creative practice, social impact, and experimental project development. The principal convenes collaborators across disciplines (artists, technologists, advisors, and builders) to explore ideas that range from intimate inquiries to ambitious ventures designed to shape more beautiful futures. What began as a hybrid of a family office and creative studio has evolved into a dynamic ecosystem of projects and resources in service of this vision.
This ecosystem is both creative and operational, fluid and complex. The Chief of Staff plays a central role in making it coherent, functional, and forward-moving. As the principal’s right-hand partner, you will serve as:
A thought partner and decision-making ally
- Vision Distillation: Act as a dedicated sounding board for evolving ideas, helping to translate abstract concepts into cohesive strategies while honoring their original spark.
- Strategic Extension: Continue conversations, relationships, and lines of thinking independently; moving ideas forward rather than simply relaying them.
- Mindful Prioritization: Discern when a project requires "intensity" (rapid execution) versus "stillness" (incubation), serving as a guardian of creative focus.
- Judgment & Pushback: Provide thoughtful, grounded pushback when appropriate. You are not a passive executor; you are a partner whose perspective carries weight.
- Crisis Management: Serve as the first line of defense for urgent matters. You are a "cool head" capable of rapid problem-solving under pressure, resolving issues before they disrupt the ecosystem.
The connective tissue across multiple functions, internal and external
- Ecosystem Integration: Ensure alignment across entities and initiatives; bridging creative work, operational infrastructure, and personal priorities into a cohesive system.
- Traffic Control & Clarity: Establish and maintain clarity on who is doing what across the team and external partners. You are the central node of coordination.
- External Liaison: Act as the primary point of contact for a diverse global network of collaborators and advisors. You ensure that intent is communicated clearly, even when projects are in early or ambiguous phases.
- Knowledge Management: Capture and organize the wisdom and resources generated within the ecosystem, ensuring that insights from one project flow naturally into the next.
- Team Leadership: Manage and develop the daily activities of a small support team, providing real-time coaching and feedback to ensure operational excellence. You will also oversee additional support roles when applicable.
A driver of execution and forward momentum
- End-to-End Ownership: Lead projects from concept through completion, ensuring consistent progress even when direction is evolving or capacity is limited.
- Momentum Builder: Step in to drive initiatives forward when needed, maintaining continuity and forward movement across all active workstreams.
- Independent Execution: Navigate ambiguity without defaulting to waiting for direction; proactively identify next steps and move work forward with sound judgment.
- Relationship Stewardship: Manage key partnerships with a balance of professionalism, discretion, and warmth—understanding both high-net-worth dynamics and creative environments.
- Context Integration: Seamlessly move between personal, operational, and creative domains while maintaining alignment, continuity, and quality across all areas.
- Standard of Excellence: Ensure all outputs, whether operational or creative, meet a high bar for quality, detail, and aesthetic alignment.
Steward of Personal Flow & Private Affairs
- Personal Infrastructure: Oversee the day-to-day rhythm of the principal’s private life, ensuring their environment supports both professional output and personal restoration.
- Estate & Property Management: Provide high-level oversight of residences and studio spaces, including managing household staff, capital improvements, and maintaining aligned environments.
- Health & Wellness Integration: Coordinate with personal specialists, trainers, or wellness practitioners to prioritize well-being, managing logistics that allow for a measured pace.
- Discreet Logistics: Handle highly sensitive personal matters, from private administration to confidential requests, with the highest level of grace, urgency, and anonymity.
Skills Required
- Strategic thinking and ability to distill and translate abstract ideas into actionable plans
- Proven project leadership and end-to-end execution across ambiguous, evolving workstreams
- Experience managing and developing small support teams and coordinating external partners
- Strong judgment, ability to provide constructive pushback, and crisis management skills
- Exceptional discretion handling highly sensitive personal and private matters
- Experience or capability overseeing estate, property, or household staff and capital improvements
- Excellent interpersonal skills for stewarding high-net-worth relationships with warmth and professionalism
- Strong organizational and knowledge-management practices to integrate insights across projects
- Ability to navigate creative and operational domains and maintain high aesthetic and quality standards
What We Do
Prime Executive Office is an advisory and placement firm that helps leaders and organizations increase their effectiveness by building high-performing executive offices. They specialize in the placement and development of Chief of Staff professionals and provide expert advisory on optimizing executive office systems, standardizing administrative functions, and improving leadership capabilities to ensure a sustainable operational foundation.
