Position Description:
Reporting to the Agency CEO, the Chief Financial Officer (CFO) oversees all day-to-day accounting operations, with functional responsibility for accounting, accounts payable, payroll, and grants administration. Responsibilities also include production of financial reports; proper maintenance of accounting records; accurate processing of financial transactions; and administration of a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP), adhere to grants management standards, and annual audit preparation. The CFO supervises the Accounting and HR Associate in the areas of benefits administration, new-hire onboarding, and other related functions.
Management Responsibilities:
- Provide leadership to Finance and Contract Specialist for general accounting and contract management and Community Engagement Specialist for fundraising.
- Provide useful financial insights to help make better decisions about formulating and executing strategy and provide guidance and analysis to executive and operational management to improve results.
- Maintain system of accounts and keep books and records on all transactions and assets.
- Prepare and analyze accurate monthly financial and management reports, including income statement, balance sheet, budget and variance, projections and forecast, and cash flow.
- Maintain control of the following areas: general ledger, accounts payable, expense
reports, billing, and payroll.
- Oversee HR/Payroll Specialist to administer US-based payroll, using various tools and partnering with payroll company to deliver flawless payments.
- Supervise the Accounting and HR Associate and assign jobs relevant to accounts payable, accounts receivable, new-hire onboarding, benefits administration, and broker relationship management.
- Assist in the management of grants reporting, compliance, and reconciliation.
- Prepare a variety of ad hoc financial scenarios as requested.
Transactional Responsibilities:
- Ensure that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles.
- Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.
- Manage, oversee, process (as appropriate), and act as backup for processing all of the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
- Perform month-end closing procedures, including overhead allocations, account
reconciliations, and updating schedules.
- Maintain an orderly accounting filing system.
Reporting Responsibilities:
- Assist in issuing timely, accurate, and complete financial statements for all levels, including Board of Directors, executive, and management.
- Assist in coordinating the preparation of the draft audited financial statements and all tax returns.
- Coordinate the preparation of financial information in the corporate annual report.
- Recommend and report upon benchmarks against which to measure organizational performance.
- Calculate and issue financial and operating metrics.
- Assist in production of cash flow reports, annual budget, and forecasts.
- Calculate variances from the budget and report significant issues to management.
- Provide for a system of management cost reports.
- Provide financial analyses and models as needed, in particular for capital investments, pricing decisions, and contract negotiations.
Compliance Responsibilities:
- Prepare and assist with developing audit schedules for the annual audit.
- Suggest improvements in processes to increase organizational effectiveness.
- Gather 990 and 990T information for the annual tax return as needed.
- Oversee state registration filings.
Knowledge, Skills, and Abilities:
- Proactive, hands-on manager who will own, in partnership with the Agency Executive Director, responsibility for the Fiscal Department.
- Strategic thinker who possesses solid business acumen and is able to organize and manage multiple priorities.
- Exceptional verbal and written communications skills and the ability to interact effectively with others, both internally and externally.
- Excellent time management skills, with the ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.
- Proven ability to make complex and time-sensitive decisions in the best interests of the organization.
- Must be flexible and adaptable to changes and updates within the organization.
- Bachelor’s degree in accounting or equivalent.
- Minimum of 5 years of Fiscal and accounting experience, including accounting, audit, and analysis (including gathering, evaluating, presenting, and reporting financial information to management and external stakeholders).
- Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.
- Nonprofit experience, with experience with fund/grants accounting preferred.
- Proficiency with Fund EZ or other accounting software and excellent Excel skills.
- Completion of victim services training upon hire.
- Flexibility and ability to work confidentially required.
- Position includes sitting, walking, and occasional light lifting.
While the above is a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management.
The position is based in Binghamton, NY.
Crime Victims Assistance Center is an equal opportunity employer.
Benefits Include:
Health Insurance
Paid Time Off
Retirement Benefit
Skills Required
- Bachelor's degree in accounting or equivalent
- Minimum of 5 years fiscal and accounting experience including audit and financial analysis
- Experience coordinating audit activities and managing financial reporting
- Experience with budget development and variance analysis
- Experience managing accounts payable and accounts receivable
- Experience with general ledger and month-end close procedures
- Payroll experience and oversight of payroll processing
- Accounting for investments experience
- Nonprofit experience
- Experience with fund/grants accounting
- Proficiency with Fund EZ or other accounting software
- Excellent Excel skills
- Completion of victim services training upon hire
- Ability to work confidentially and flexibly
What We Do
Crime Victims Assistance Center, Inc. is a non-profit agency dedicated to increasing awareness and understanding of the needs of crime victims. Based in Binghamton, NY, the organization provides compassionate support, crisis counseling, and supportive services, along with prevention, advocacy, and education for those affected by or at risk of experiencing crime throughout Broome and Chenango Counties, offering a safe and welcoming environment for survivors.
