The Role
Supports the CEO through daily task tracking, email and calendar management, meeting coordination, internal communication, recordkeeping, and follow-up on action items. The role requires strong organization, discretion, reliability, professional communication, Microsoft Office proficiency, and willingness to work onsite six days per week in Abu Dhabi.
Summary Generated by Built In
Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.
The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.
This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.
Work Location:
- On-site at the company's main headquarters in Abu Dhabi.
- No remote or hybrid arrangement.
Work Schedule:
- 6 days per week (Monday to Saturday).
- Working hours: 9:00 AM to 6:00 PM.
- 1-hour lunch break.
- Friday is the weekly off day.
Nature of Work:
- Office-based role working closely with the CEO.
- Fast-paced environment requiring focus and quick response.
- Continuous coordination with internal departments.
- Daily handling of emails, scheduling, and follow-up.
Key Responsibilities:
- Track the CEO's daily tasks, requests, and priorities, and follow up until completion.
- Manage and organize the CEO's emails and incoming correspondence.
- Coordinate communication between the CEO and internal departments.
- Schedule meetings, prepare meeting notes, and follow up on action items.
- Maintain organized records, files, and reports for quick CEO access.
- Manage the CEO's calendar, appointments, and reminders.
- Handle internal communication on behalf of the CEO when instructed.
- Reduce administrative load on the CEO by handling routine coordination tasks.
Reports To: Chief Executive Officer
Requirements
Personality and Character:
- Highly organized, disciplined, and detail-oriented.
- Trustworthy and discreet with confidential information.
- Proactive follow-up mindset. Nothing is forgotten or delayed.
- Comfortable working under direct CEO supervision.
- Strong work ethic and reliability.
Languages:
- Strong command of English (written and spoken) is required.
- Arabic (written and spoken) is highly preferred.
Skills and Knowledge:
- Strong email and calendar management skills.
- Mastery of Microsoft Office (Outlook, Word, Excel).
- Comfortable with modern productivity and scheduling tools.
- Clear and professional communicator.
Other Requirements:
- Valid UAE driving license is preferred.
- Willingness to commit to a 6-day work schedule.
- Available to start immediately or within short notice.
Experience:
- 1 to 3 years in administrative coordination, executive support, or office assistant roles.
- Industry background is not a priority. Reliability and execution are.
Benefits
- Monthly salary: AED 5,000 (all-inclusive).
- Medical insurance per UAE labor law.
- Annual leave per UAE labor law.
- End-of-service gratuity per UAE labor law.
- Direct learning experience working with the CEO.
Skills Required
- 1 to 3 years of experience in administrative coordination, executive support, or office assistant roles
- Strong command of written and spoken English
- Strong email and calendar management skills
- Mastery of Microsoft Office, including Outlook, Word, and Excel
- Clear and professional communication skills
- Highly organized, disciplined, detail-oriented, trustworthy, discreet, proactive, and reliable
- Willingness to work six days per week onsite
- Arabic language proficiency, written and spoken
- Valid UAE driving license
- Immediate or short-notice availability
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The Company
What We Do
Exotic Colors by MAYSARi is a privately held UAE trading and investment company founded in Abu Dhabi. It represents and develops international brands across retail, fashion, food and beverage, and luxury sectors throughout the Middle East. Its operations combine brand management, strategic partnerships, technology-enabled business systems, and market expansion, with additional activities including IT consultancy, retail integration, and import/export services for regional clients.
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