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Job Description:
Job Summary
This position will perform a wide range of executive and program management functions of broad scope and complexity for the California Center for Construction Education (CCCE). The CCCE is Cal Poly Construction Management's nonprofit partner, connecting students, alumni, and industry to build networks and support career growth. As the department's external facing organization, CCCE brings industry expertise, leadership, innovation, and financial support to the program as well as providing practitioner education, applied research services, and consultation to the design and construction industry.
The CCCE Program Manager connects students and faculty in the Construction Management department at Cal Poly with a broad range of external constituents serving the built environment. This position will serve as the main point of contact for all external relations and inquiries, including industry recruiters, donors, alumni, and Construction Management Advisory Council (CMAC) members. Furthermore, the incumbent will be responsible for identifying advancement opportunities and developing creative initiatives and communication strategies to achieve the Center’s mission and goals.
Under the general direction of and in coordination with the Construction Management Department Head and the Director of the CCCE, this position will be responsible for growing and enhancing relationships with external stakeholders, students, and faculty; assisting department leadership in expanding external partnerships to support and sustain the vision for construction management initiatives; and facilitating the interaction between construction management faculty and practitioners. This position will also manage the day-to-day operations of the CCCE and the CMAC, including the coordination of recruiting programs that will attract over 200 companies throughout the year. This position will manage these operations with independent decision-making and will work directly with the CCCE Director and the CM Department Head to strategically improve each area. This position will also serve as the Executive Secretary for the Construction Management Advisory Council (CMAC).
Duties & Responsibilities:
CCCE Operations
Be the first point of contact for all external industry constituents, including industry recruiters, alumni, donors, professional organizations, and CMAC members
Facilitate communication between the CM department and external constituents
Develop and maintain positive relationships with external constituents that lead to advancement and collaboration opportunities
Work with the CCCE Director and Executive Committee to develop and implement strategic action plans for the CCCE
Manage the day-to-day operations of the CCCE, including budget, personnel, events, educational programs, recruiting, advancement, and web maintenance
Work with the CCCE Director to manage the CCCE budget, including budget projections and oversight, fiscal analysis, accounts payable/receivable, and other related budgetary duties
Responsible for hiring/training/supervising student assistants
Work with student assistants to develop, produce, and share promotional materials, presentations, social media campaigns, displays, signage, press releases, and other information with CCCE constituents
Work with student assistants to maintain the CCCE website
Responsible for coordinating special events, including but not limited to career fairs, CMAC meetings, alumni networking events, awards banquets, workshops, Senior Project presentation events
Travel to attend CMAC events, student competitions, and related industry/recruiting events as needed
Perform other duties assigned as required
Construction Management Advisory Council
Serve as CMAC Executive Secretary and ex officio on the Executive Committee
Maintain minutes for all CMAC and its Committee meetings
Support CMAC on strategic initiatives
Run elections for officer positions
Facilitate communication between CMAC and the CM department
Plan CMAC meetings and events
Track membership dues as it pertains to membership categories
Track action items of the CMAC Committees
Coordinate logistical details of educational programs for CMAC members
Support CMAC as it implements solutions/policies/procedures for CMAC in a way that confirms the University policies/procedures
Perform other duties assigned as required
Recruiting Programs
Manage recruiting programs: interact with recruiters daily, manage recruiting calendar, leverage recruiting opportunities, arrange information sessions, coordinate biannual Job Fairs, provide requested interview spaces/logistics as requested
Manage the Carpenter’s Apprenticeship program: host promotional events, manage student applications, coordinate program details with union reps and recruiters
Engage in outreach and strengthen industry partnerships that will attract external support for the CM department and CCCE
Track job placement data and provide job placement reports as needed
Advertise recruiting event opportunities to students through a variety of formats, including weekly emails, recruiting event calendar, and CM Job Board
Track event participation statistics and analyze results to improve recruiting programs
Provide information related to construction management career opportunities for students seeking employment
Perform other duties assigned as required
Consulting and Training
Assist the CCCE Director and Department Head in developing consulting and training programs
Promote consulting and training programs
Assist the CCCE Director in managing contracts, including faculty hires, partnership agreements, fee-for-service contracts
Coordinate logistical details of consulting and training programs
Supervisory Responsibilities:
Directly supervise assigned employees and student assistants. Carry out supervisory responsibilities in accordance with Partners’ policies and applicable laws and regulations
Supervise the daily activities of the CCCE, including but not limited to, effective delegation of assignments, training and resources necessary to meet performance standards and assist employees in improving performance relevant to job requirement
Working with the CCCE Director develop and implement effective goals and objectives, provide performance evaluations, and implement appropriate counseling
Direct and monitor employees to ensure that they remain in compliance with policies and procedures
Subordinates may include: student employees and assistants
Minimum Requirements:
Bachelor’s degree, preferably in a related field
Minimum 3 years of progressive, responsible experience independently managing programs/projects, preferably in the architecture, engineering or construction industries or in education or experience industry management.
Excellent ability to work independently and to perform analytical and professional tasks for efficient program management.
Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, and coordination of people and resources.
Demonstrated ability to network, build relationships, and function effectively in social and professional situations with external constituents.
Demonstrated ability to articulate ideas and make presentations.
Demonstrated ability to establish and maintain cooperative working relationships with colleagues and university friends; and ability to motivate and instill enthusiasm in potential volunteers in order to promote their involvement in achieving goals.
Demonstrated customer service experience requiring a high level of diplomacy and professionalism and a strong commitment to excellence in serving clients and constituents.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Thorough knowledge of English grammar, spelling and punctuation.
Ability to interpret, communicate, and apply policies and procedures.
Demonstrated ability to maintain a high degree of confidentiality.
Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
Working knowledge of or ability to quickly learn university infrastructure and policies and procedures.
Skill in planning and execution of logistical details for high level special events involving outside constituents.
Ability to collect, evaluate, and interpret data/information from a wide variety of sources to develop sound conclusions and make appropriate recommendations and decisions.
Ability to effectively lead projects.
A background check is required for all regular benefited positions.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to apply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Physical Requirements:
Hearing and speaking to exchange information in person or on the telephone.
Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator.
Seeing to read a variety of materials.
Sitting or standing for extended period of time.
Physical agility to lift 20 pounds to shoulder height.
Physical agility to lift, carry, push, or pull objects.
Commuting on an as needed basis to outside meetings and training locations.
Hiring Range:
$70,304 - $ 84,808 annually
If you like growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Cal Poly Partners, an equal employment opportunity employer, is strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals.
The department will evaluate experience and education to determine placement into appropriate position level. Subject to continued grant/center funding.
Cal Poly Partners provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and 14 holidays.
Employees are eligible to participate in the CP Partners Medical Insurance Plan offered through the California Public Employees’ Retirement System (CalPERS). Employees have different plans from which to choose including HMOs and PPOs. The coverage includes the employee, his/her dependents, or domestic partner. The CP Partners cover a large portion of the medical premium for the employee and eligible dependents.
All employees are members of the California Public Employees’ Retirement System (CalPERS) and will contribute to their retirement; these contributions can be refunded if the employee terminates prior to retirement.
Please visit our website for additional benefits information. Employee Benefits (sharepoint.com)
Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.
EEO/Disability/Protected Veteran Employer
Skills Required
- Bachelor's degree
- Minimum 3 years progressive experience managing programs/projects
- Experience preferably in architecture, engineering, construction industries, education, or industry management
- Experience managing budgets, fiscal analysis, accounts payable/receivable, and budget projections
- Supervisory experience hiring, training, and supervising student assistants or staff
- Event planning and logistical coordination for large events (career fairs, banquets, meetings, presentations)
- Demonstrated networking and relationship-building with external constituents, donors, alumni, and industry
- Excellent written and verbal communication skills, including presentations
- Strong customer service skills with diplomacy and professionalism
- Ability to interpret, communicate, and apply policies and procedures and maintain confidentiality
- Excellent organizational and time management skills to coordinate multiple assignments and deadlines
- Proficiency with computer applications: word-processing, spreadsheets, databases, online calendaring, email, internet
- Skill in promotional materials, social media campaigns, web maintenance, and related communications
- Ability to collect, evaluate, and interpret data to produce reports (e.g., job placement reports, event statistics)
- Ability to travel as needed to attend CMAC events, student competitions, and recruiting events
- Background check required for employment
- Must be a mandated reporter under the California Child Abuse and Neglect Reporting Act (CSU Executive Order 1083)
What We Do
Cal Poly Partners is a 501(c)(3) nonprofit auxiliary organization dedicated to supporting California Polytechnic State University by providing essential campus resources, including dining, housing, and research support.
