Capital Improvements/Renovations Project Manager

About Mills Properties

Mills Properties is an award-winning property management company with 33 communities located throughout St. Louis, Kansas City and Columbia, MO – and growing. Our success is rooted in the hard work and unfaltering dedication of our team members. Driven by our mission of providing the setting for living life’s best moments, we desire to see our team members excel and leave work every day with a sense of pride and accomplishment.

Mills Properties Core Values:

• Act Like an Owner

• Find a Better Way

• Go the Extra Mile

• Pay it Forward

• Achieve Together

We invest heavily in our team members with our Total Rewards Package. We are proud to share Mills Properties has been recognized as a 2025-2026 Top Employee Benefits Award Winner. This includes both Missouri and National recognition in the areas of medical, dental, vision, life, disability, flexibility and time off, retirement and other supplemental benefits. Additionally, Mills Properties was recently named a 2026 National Apartment Association Top Employer, further reflecting our commitment to creating an exceptional workplace for our team members.

Our Total Rewards Package Includes:

• Base Pay – Your regular salary or hourly wage, paid on our standard payroll schedule

• Incentive Pay – KPI/Performance-based bonuses, maintenance emergency call back pay and multi-site support incentive pay – all for eligible team members only

• Benefits – Health, dental, vision, life insurance, and disability coverage for full time team members, Employee Assistance Program

• Retirement Contributions – 401(k) employer sponsored plan and contributions

• Health Savings Account HSA – Employer contributions

• Paid Time Off (PTO) – Vacation, sick time, and personal days (Accrue 18 days first year). Active military team members are also provided up to five (5) paid workdays per calendar year for military training, drill, or related short-term service obligations

• Paid Holidays – Thirteen paid holidays per year

• Professional Development – Training, certifications, or career development investments tailored to specific roles and development plans

• Discounts – 20% housing discount (*select communities)

• Pet Insurance - Discounted options

• Team Member Assistance Fund – For team member qualifying events when criteria is met

• Vacation Travel Incentive Program – travel/vacation voucher for team members when key tenure milestones are reached

• Stipends – Vehicle and mobile device stipends and mileage reimbursement for eligible team members

• Other Perks and Allowances – Work clothing allowances, referral bonuses and team events, anniversary gifts

Mills Properties, Inc. is an Equal Opportunity Employer.

This description is not intended to be, and should not be construed as, an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the job. While this description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

About the role 

The Capital Project Manager is responsible for the planning, supervision, and completion of community Capital and Renovation Projects from start to finish.

DEPARTMENT/REPORTING STRUCTURE

Operations/ Reporting to Senior Capital/Construction Project Manager

Salary commensurate with experience

How you will be successful

• Oversee unit renovation and interior upgrade programs for assigned properties, including project planning, scope development, budgeting, scheduling, contractor coordination, quality control, and final inspections to ensure timely delivery and adherence to company standards
• Direct projects for assigned properties completing on time, within budget and meeting quality expectations
• Coordinate projects with property management to include phasing, staging and site logistics
• Establish a complete and detailed project schedule for each project including a thoroughly documented scope of work and budget in accordance with Mills’ cost accounting system
• Steer vital project activities such as design, construction, vendor information, equipment deliveries, etc.
• Maintain ongoing communications with stakeholders regarding project timelines and progress to ensure needs & expectations are consistently exceeded; escalate any issues or concerns as needed
• Review and make recommendations on planning and design issues
• Maintain records to support projected cost of project
• Facilitate approved change orders and assign sub jobs as required
• Establish relationships with contractors and vendors to negotiate best contract pricing
• Inspect and approve all projects at completion ensuring they are compliant with project scope, satisfy contract terms and meet applicable codes and standards
• Coordinate billing to ensure bills are correctly accounted for and sent to the appropriate department or property through the PO process
• Participate in property inspections with lenders, investors, and senior leadership; resolve issues as needed
• Contribute to ongoing improvement of internal processes providing best practice recommendations
• Abide by Mills policies and procedures and laws pertaining to Fair Housing, ADA, etc.
• Embrace Mills values and apply to all areas of responsibility

KEY PERFORMANCE INDICATORS (KPIs)

• Projects completed on time
• Budget Accuracy
• Lender Required Repair work completed on time and accurately

What you need

• Bachelor’s degree or ten years’ experience in related field
• Minimum of five years’ experience managing projects preferably in the multifamily industry
• Strong project management and organizational skills to effectively manage multiple projects simultaneously
• Compelling communicator with strong negotiating, interpersonal, written and verbal communication skills
• Strong knowledge of HVAC, electrical, plumbing, budgeting, and construction terms
• Proven ability to maintain composure against obstacles; solving problems with keen insight
• Strong financial background including budget development, cost control, and capital spending justification.
• Working knowledge of contract laws, jobsite safety procedures, and purchasing practices
• Adept at building relationships and working in a team environment with proven track record of sharing ideas, providing encouragement, building on other ideas, giving due appreciation and bringing out the best in others