CA CORP DIGITAL MARKETING COORDINATOR

Position Summary

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, California. Our portfolio consists of over 6 million sq. ft. of premier office and flex-space projects. Olen leases and manages a mixture of Class A office buildings and light industrial properties. Additionally, Olen’s multi-family portfolio consists of over 17,000 apartment units in 50+ residential communities.

Please visit www.Olen.com for more information.  

Our culture is one of teamwork, determination, integrity, and pride for our properties. If you feel these values are a match, we’d like to invite you to be a part of our story.

DIGITAL MARKETING COORDINATOR

Reporting to the Vice President of Leasing and Acquisitions, the Digital Marketing Coordinator drives the digital presence and demand-generation efforts of the Marketing/Leasing Team. This role blends digital marketing execution, sales enablement, and light technical support—owning property listings, email and social campaigns, content and collateral, prospect response, and the systems that keep the team running. The ideal candidate is a marketing-first operator who can also provide light, as-needed support to the leasing team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage and optimize property listings across CoStar, LoopNet, Commercial Cafe, brokerage networks, and the company website - ensuring accuracy, strong photography, and compelling, on-brand copy at all times.
• Build, send, and maintain email marketing campaigns through platforms such as Yesware, Constant Contact, or SendGrid including audience segmentation, A/B testing, and deliverability hygiene.
• Build and steward broker relationships—maintain the broker contact list, distribute property updates and availability flyers, respond promptly to inquiries, and serve as a responsive day-to-day point of contact for the brokerage community.
• Own day-to-day social media management across LinkedIn, and other relevant channels—content calendar, post-production, community engagement, and reporting.
• Produce on-brand marketing collateral, flyers, brochures, e-blasts, and digital assets using Canva, Adobe Creative Cloud, or comparable design tools.
• Build and maintain landing pages, virtual tour links, and support digital assets for new lease and renewal campaigns.
• Drive general promotion efforts across the portfolio—seasonal campaigns, neighborhood and submarket marketing, cross-property initiatives, and brand-building activations that keep Olen properties top-of-mind.
• Conduct light market research and gather competitive intelligence (comps, submarket trends, competitor positioning) to inform leasing strategy and marketing campaigns.
• Serve as the first point of contact for inbound prospect inquiries—respond promptly, qualify leads, and route them to the appropriate Leasing Director.
• Curate and produce property photography—coordinate professional shoots, select hero images, edit and touch up assets, and maintain an organized digital library used across listings, collateral, web, and social.
• Design and maintain on-brand templates for proposals and lease packages, and format prospect-facing proposals for the Leasing Directors as needed.
• Maintain organized digital files and strong team data hygiene for marketing assets and shared team resources.
• Manage the placement, ordering, and approval workflow for leasing signage, exterior building signage, and temporary “available” signs, including preparation of Purchase Orders.
• Audit the company website, listing sites, and SAR bi-weekly to confirm unit availability, pricing, photography, and copy are accurate and current.
• Ensure suites are staged, clean, and show-ready ahead of tours; provide occasional field support (opening and locking up suites) when needed.
• Plan and execute broker open houses, broker events, tenant appreciation gatherings, holiday parties, and other on-property activations that strengthen relationships and drive deal flow.
• Lead on-site marketing efforts—property signage and banners, lobby and leasing-center merchandising, in-suite branding, model-suite presentation, and on-property activations that elevate the prospect experience.
• Support the Leasing Directors and supervisory team with prospect-facing materials, market data, comparable analyses, and presentation decks, as needed.
• Partner with property management and leasing operations to ensure a seamless prospect-to-tenant experience and consistent brand presentation across every touchpoint.
• Manage broker and tenant gifting programs—curate thoughtful gifts, coordinate seasonal and holiday touchpoints, track move-in welcome gifts, and ensure timely, on-brand delivery across the portfolio.

QUALIFICATIONS AND CRITERIA:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation, which does not impose an undue hardship on the Company, may be made to enable qualified individuals with a disability to perform the essential duties of the job.

EDUCATION:

Bachelor’s degree in marketing, Communications, Business, or a related field preferred; equivalent professional experience will be considered.

TECHNICAL PREREQUISITES:

•  2+ years of digital marketing, marketing coordinator, or sales support experience; commercial real estate, property marketing, or B2B services background strongly preferred.
•  Hands-on experience with email marketing platforms, social media management, and basic SEO/Google Analytics, and CoStar/LoopNet/Commercial Café. Docusign familiarity a plus.
•  Strong design and content sense; able to produce on-brand collateral, social posts, and email creative independently using Canva, Adobe Creative Cloud, or comparable tools.
•  High technical aptitude with the ability to learn new platforms quickly and provide first-line technical support to teammates; sales-oriented, customer-service mindset and team-player attitude.
•  Detail-oriented self-starter with proven proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint, plus excellent written/verbal communication and organizational skills.

LANGUAGE SKILLS:

Strong professional written and verbal communication in English, including the ability to write clear, persuasive, on-brand marketing copy for prospects, brokers, and tenants.

MATHEMATICAL ABILITY:

Comfortable with basic math, percentages, and reading common marketing performance metrics (CTR, conversion rate, ROI, cost-per-lead, etc.). Understanding of Commercial Real Estate performance metrics is a plus.

REASONING ABILITY:

Strong analytical and problem-solving skills, with the ability to interpret data, prioritize competing demands, and follow instructions delivered in written, verbal, visual, or scheduled form.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk, hear, and/or see.  The employee frequently is required to stand, walk, sit and use hands to finger, handle or feel objects.  The employee is occasionally required to reach with hands and arms and climb or balance. The employee must frequently lift and/or move up to 10 pounds.  Vision abilities required by this job include close and distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee works primarily in an office environment with occasional offsite visits to various properties.  The noise level in the work environment is usually moderate. 

MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS UTILIZED IN THIS POSITION:

• Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint
• DSLR / mobile camera and basic photo editing software
• Email marketing platform (Yesware, Constant Contact, or HubSpot)
• Design tools (Canva, Adobe Creative Cloud)
• Online listing platforms (CoStar, LoopNet, Commercial Café)
• Google Analytics and basic SEO tools
• Adobe Acrobat and standard office equipment (printer/scanner)

Job:  Full-Time on site in Newport Beach, CA with some travel to job sites as needed

Salary Range: $34 - $38 per hour is the posted range and is flexible depending upon experience and skill level and other qualifications.

Benefits:

• Subsidized health insurance including medical, dental and vision
• Company Paid Life and LTD insurance
• 401(k) Plan including company match
• Paid time off
• Employee Wellness Program
• All other benefits and leaves as required by law
• And so much more!
  • Think Easter Egg Hunts on the lawn and Summer BBQs!