Buying Desk Associate

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Overview:

At Lilly, we make a difference for people the world over by discovering, developing and delivering medicines that help people live longer, healthier and more active lives.  Central to all that we do are our talented and motivated professionals based at our Global Business Solutions centre in Mexico City. 

At the Mexico City GBS, it’s not just about what we do today, but how we can continuously improve and innovate for present and future operations.  We view the development of our highly skilled workforce in much the same way and want to grow your role into an empowering and fulfilling career here at Lilly.

Purpose

The role of a Purchase Order Associate is to facilitate all non-automated Purchase requests. The Associate will assist in validating, creating, and managing purchase requisitions as a centralised function and be the gatekeeper for data quality checks, compliance (SOX, GT) and provide dedicated support and training to the Lilly end user.

Key Responsibilities

• Validation of Commodity Codes on Purchase Requisitions to ensure compliance with Procurement Strategy
• Promote Buying channel utilization by ensuring suitable Category strategy is chosen on Purchase Requisition and relevant Buying Catalogs are utilized when relevant.
• Validate Requisition on compliance with Down-Payment and Global Transparency Requirements
• Reduce PO Leakage by ensuring Preferred Vendor selection is utilized
• Understand and maintain expert level of business/process knowledge on Non MRP Purchasing and processing, creation of required purchase requisitions and Purchase Orders
• Complete PO maintenance requirements
• Support to End-user for Troubleshoot problems/issues with Requisitions/Purchase Orders
• Provide Testing support for new ERP Functionality and standard updates
• Participate on projects related to process improvement or integration as the SME and share best practices across P2P and Procurement global functions
• Implement process improvements related to area and deliver additional training to End-user on an ongoing basis.
• Ensure processes are aligned with global processes unless deviations are necessary for legal or regulatory reasons.
• Review and update Process Flows/SOPs/Job Aids as needed
• Ensure controls are maintained and in compliance with corporate policies.
• Establish and maintain Business partnering with Procurement Sourcing organization.
• Provide P2P Management with reports reflecting Purchasing metrics, monthly, quarterly, and ad hoc.

Compliance

• Understand and follow all compliance policies, laws, regulations and The Red Book.
• Ensure adherence to all document retention requirements in line with Lilly Global Record Retention Schedule and any applicable local legal requirements, including filing, storing, archiving, and destroying documents at the end of the record retention period
• Ensure all SOx and Operational controls are completed and followed to level required and within agreed timeframe.
• Comply with any corrective actions.
• Cooperate with investigations, monitoring and audits.

Minimum Qualification Requirements:

• +3 years experience in P2P Purchase order creation
• Advanced Research, analytical and issues resolution skills 
• Excellent active listening skills with effective verbal skills to respond to customers with a rational and empathetic manner.
• Able to work under pressure, juggling short deadlines, multiple priorities and concern for maintaining standards.
• Good time management skills.
• Proficient with Microsoft Office software (Excel, Word, Power Point etc.)

Desirable:

• SAP/ARIBA Experience (including Purchasing modules)
• Excel data Analysis
• Compliance and controls experience an advantage
• English proficient.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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