Business Support & Workplace Operations Specialist

Job Description
At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Global Enterprise Services (BGES) has an exciting opportunity for a Business Support & Workplace Operations Specialist, providing excellent learning opportunity at local, regional and global level.
This role is based in Kuala Lumpur, Malaysia on a full-time permanent basis. The role requires working from the office on daily basis.
Boeing Global Enterprise Services (BGES) is a highly diversified team of 200+ employees internationally, providing safe, secure, sustainable and compliant workplace operations, facilities management and business support services to 100+ non-USA locations in 40+ countries. Our BGES team works in close collaboration and partnership with all the enterprise functions, business units, employees and key stakeholders to deliver a global capability.
In this specialized role, you will be responsible to manage local office operations, business & administration support to all stakeholders, Invoice processing & related compliance, budget development & management, execute required duties related to end-to-end entity compliance & reporting (External & Internal) under the guidance of experts, represent local entity under PoA (as required), Partner with internal & external stakeholders as in-country POC for all country related matters and monthly preparation & submission of Business Performance Review (BPR) for Malaysia.
Extensive experience in coordinating & managing in-country end-to-end entity & local compliance, experience in executing tasks under PoA, experience in managing end-to-end office operations & related compliance, experience in working with diverse team, ability to navigate complex matrix organization, ability develop relationships, proficiency in local language, along with proficiency in English are 'must have' skills to be successful in this role.
Position Responsibilities included, but not limited to:

• Manage end-to-end office operations and related internal & external compliance, as per established policies, processes and standards
• Deliver BGES services with excellence and first-time quality
• Provide business support to all BUs and key stakeholders
• Support and execute functions delegated tasks assigned (HR, Tax, IT, Accounting, Supply chain etc), under their guidance
• Develop and manage BGES budget, prepare monthly cost analysis report and identifying cost saving opportunities
• Prepare and present monthly BPR (Business Performance Report) to share overall performance and achievements of BGES in Malaysia
• Execute assigned duties for legal entity with power of attorney, under the guidance of legal, tax, accounting, local external consultants, HR and leadership team
• Representing Boeing with government authorities as required, under the guidance of legal, tax, HR, finance and in country consultants.
• Process purchase requisitions, invoices and payments in a compliant manner
• Prepare, maintain, coordinate and report compliance (internal & external) tracker in partnership with key and contributing stakeholders (Corporate Tax, Filings, withholding tax, Auditing, Government requirements and other entity related compliance)
• Identifying and implementing process improvement opportunities
• Act as a 'regional' sustainability focal to implement initiatives and ideas under the guidance of BGES LT and Global sustainability focal

Basic Qualifications (Required Skills / Experience):

• Bachelor's degree is required.
• 3 to 4 years of experience in managing and executing office operations and related in-country compliance.
• 3 to 4 years of experience in providing business support to internal & external stakeholders
• 3 to 4 years of experience in business partnering and stakeholders' management at all levels of leadership in a complex reporting structure & culturally diverse environment.
• 3 to 4 years of experience in local Malaysia Corporate Office Governance basic requirements and support.
• 2 to 3 years of experience and knowledge of managing entity related compliance, reporting, accounting and tax.
• 2 to 3 years of experience of processing, accounting and payment of invoices, along with related tax compliance & reporting.
• 1 to 2 years of experience in developing and managing budget
• Excellent communication skills, both oral and written, and excellent presentation skills.
• Excellent IT skills in Excel, Power Point, Word, Share Point etc.

Preferred Qualifications:

• Business acumen
• Office & Business Operations
• Stakeholder Management

Other job related information

• This requisition is for an international locally hired position. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.

Applications for this position will be accepted until May. 03, 2026
Export Control Requirements:
This is not an Export Control position.
Education
Bachelor's Degree or Equivalent Required
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
Not a Shift Worker (Malaysia)
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.