Business Operations Support Specialist

Clario is excited to welcome a new colleague in Belgium who will play a key role in supporting local tasks and collaborating on business support activities tied to our ArtiQ unit.

In this role, you'll be at the heart of our operations, providing hands-on, all-round support to keep everything running smoothly. Your contributions will directly impact our team's efficiency and success, making a real difference every day.

What we offer

• Competitive compensation

• Attractive benefits (security, flexibility, support and well-being)

• Remote/Flexible working

• Full technology setup and support

What you'll be doing

• Act as a primary point of contact for ad hoc requests related to the ArtiQ legal entity and provide professional and efficient assistance.

• Conduct research, gather data, and compile reports on various topics to support decision-making processes – helping out with the groundworks and analysis for any business-related project.

• Prepare and edit reports, presentations, and other documents with a high level of accuracy and attention to detail, mainly linked to business operations of Digital Physiology.

• Assist in the coordination and execution of special projects and initiatives, working collaboratively with cross-functional teams to achieve objectives.

• Collaborate with HR Global and assist with onboarding/offboarding employees, managing employee records, payrolling and ensure compliance with company policies.

• Ensure incoming invoices are processed and paid on time and follow up on outgoing invoices to ensure timely payments. Work closely with the finance department to support accurate financial reporting.

• Maintain and organize electronic and physical files, ensuring easy retrieval and efficient document management.

• Represent the company professionally in interactions with external stakeholders, including clients, partners, and vendors.

• Scheduling and coordinating of meetings, appointments, events and make the necessary travel arrangements for the local ArtiQ team as well as the broader Clario team for visits to Belgium.

Other responsibilities:

• Proactively identify and resolve administrative issues, streamlining processes and improving efficiency.

• Manage office supplies and oversee the office’s physical appearance and functionality.

What we look for

• Bachelor's degree in business administration, office manager or a related field is preferred

• Proven experience in a supporting role or similar role is a plus.

• Ability to handle confidential and sensitive information with the utmost discretion, maintaining a high level of professionalism and confidentiality at all times.

• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Strong attention to detail and accuracy in document preparation, data entry, and communication.

• Proficient computer skills, including advanced knowledge of MS Office (Word, Excel, PowerPoint) and calendar management tools and the interest do dig into new digital tools that can increase efficiency of the processes and the team (ChatGPT, etc.)

• Excellent written and verbal communication skills, with the ability to interact confidently and professionally with individuals at all levels.

• Strong problem-solving skills and the ability to anticipate needs, take initiative, and make sound judgments.

• Flexibility and adaptability to accommodate to changing priorities and demands.

• A proactive and positive attitude, with a commitment to providing exceptional support and service and eagerness to learn on the job.

• Fluent in Dutch and English

At Clario, we put people first, always. We are united and driven by patients, committed to making a difference, and we are always looking for the best talent to help us transform lives. We value the contribution each of our people brings. It’s only through our people that we can continue to innovate technology that will shape the future of clinical trials.

Clario is committed to providing an inclusive workplace that welcomes diversity and equal opportunity. We encourage all qualified candidates who are passionate about sustainability, ethical business, and making a positive impact to apply for this role.

EEO Statement
Clario is an equal opportunity employer.  Clario evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status, or any other legally protected characteristic.