Business and Office Assistant - DACH & CEE

Join Equativ Berlin’s office, as Business Operations & Employee Experience Manager for Germany & CEE. Reporting directly to our Managing Director for Germany & CEE, you'll be a key player of our local operations, ensuring seamless business support and fostering a positive working environment. From assisting our MD with administrative tasks to managing office logistics and enhancing employee satisfaction, you will drive efficiency and engagement in a fast-paced environment.

As a Business Assistant, you'll be crucial in providing comprehensive administrative support to the Managing Director (MD) and ensuring smooth office operations.

Administrative Support:

• Manage the MD's calendar, emails, and assist with meeting coordination and travel arrangements.
• Organize corporate events, including logistics, guest lists, and venue arrangements.
• Prepare and edit business materials such as meeting prep documents, presentations, correspondences, and meeting minutes.
• Act as a liaison between departments, external stakeholders, and clients.
• Facilitate team communication by providing internal updates on business expectations and company policies to the DACH and CEE teams.
• Manage and organize documents, including filing and retrieval of corporate records.

Office & People Management:

• Serve as the main point of contact for the Berlin office and oversee general office management, including supplies, IT equipment, and facilities.
• Manage office finances and budgets, collaborating closely with local and global finance teams.
• Coordinate vendor management and suppliers for facility-related projects, including IT and office management.
• Ensure compliance with local health & safety regulations in coordination with the HR team.
• Update employee data within internal tools (Bamboo, Lucca) and assist with employee onboarding & offboarding processes.
• Organize local initiatives to boost team engagement, such as team-building activities and end-of-year celebrations.
• Foster a positive office atmosphere and supportive culture.

Job Qualifications:

• Ad Tech industry experience is a plus, but not required. Professional services experience preferred.
• Fluent in German & English
• Exceptional organizational skills and attention to detail
• Proactive mindset
• Excellent verbal and written communication skills with the ability to communicate clearly and efficiently.
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook)
• Take ownership and use creativity to accomplish assigned tasks.
• Ability to thrive in a high-pressure environment and adapt quickly to changing priorities.
• Must be willing to work in the office 3 days per week.

👋 About us 

Equativ, a leading independent ad platform, brings scale and simplicity to digital advertising.

Following its recent merger with Sharethrough and the acquisition of Kamino Retail, advertisers, media owners, and technology partners rely on Equativ’s advanced SSP, curation, and retail media services and technology to achieve maximum business outcomes.

With a focus on privacy-first programmatic video, CTV, and data-driven solutions, Equativ enables clients to activate across the digital ecosystem while protecting consumer privacy.

The company’s global expertise is also backed by a team of over 750 employees across 19 countries.

As a proud recipient of the HappyIndex@Work label, Equativ is committed to providing a dynamic, flexible workplace where employees thrive, grow, and excel in both their professional and personal lives.

Come and lead the charge with us in building a transparent ecosystem based on quality!

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Equativ is an equal opportunity employer. Equal access to employment, services, and programs are available to everyone, regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you require reasonable accommodation throughout the application and/or interview process, please contact the recruitment team at [email protected]