Business Operations Coordinator

About Xano:
Xano is the fastest way to build a scalable backend for any App using No-Code. Each Xano account comes with a Scalable Server, a Flexible Database, and a No-Code API Creator that can transform, filter, and integrate with data from anywhere. We are on the road to accomplishing our broader mission: to empower anyone to create scalable, world-class software
Why we're hiring:
More and more people are turning to No-Code to build the software they need. Since our launch in 2021, we have helped over 80,000 users build their backend using Xano. As we continue to grow and innovate, we're looking for a skilled professional to strengthen our internal operations. We need someone who can seamlessly coordinate our team's efforts and help us maintain our momentum as we scale.
Who we're looking for:
We're seeking an organized and proactive professional with strong coordination skills to be our Business Operations Coordinator in a dynamic start-up environment. As the backbone of internal operations, you'll foster collaboration, streamline processes, and ensure smooth day-to-day functions. We're looking for someone who communicates clearly, juggles multiple priorities with ease, and creates efficient workflows. If you thrive on bringing order to complexity and enjoy supporting the team, this role is perfect for problem-solvers who see opportunities where others see challenges.
What you'll be doing:

• Support key members of the leadership team in daily operations, project management, and strategic initiatives
• Manage complex calendars, email inboxes, and organizational tools
• Coordinate and execute internal events, including team-building activities and company-wide meetings
• Arrange company travel and manage related logistics
• Oversee office duties, including supply ordering and vendor relationship management
• Prepare reports, presentations, and agendas for leadership meetings
• Act as the first point of contact for internal and external communications
• Identify and address potential issues before they become problems, helping executives focus on their core responsibilities
• Provide front-line support by documenting, triaging, and prioritizing team requests
• Assist in streamlining and improving internal processes for greater efficiency
• Contribute to a positive, winning team culture across a globally distributed workforce

Your Competencies:

• 2+ years of experience in administrative or operational roles (event planning experience is a plus)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities, with the capacity to engage confidently and professionally with employees at all levels and external stakeholders
• Advanced calendar management skills, including the ability to manage complex schedules and coordinate multiple calendars
• Proficiency in Google Workspace (Docs, Sheets, Slides, and other tools) and willingness to learn new software tools
• Experience in complex travel coordination, including efficiently managing travel logistics and handling last-minute changes
• Problem-solving and adaptability: Ambitious, motivated quick learner with critical thinking skills to navigate challenges in a fast-paced environment
• Task prioritization and organization: Capable of consolidating multiple inputs, managing tasks, and ensuring no important details are overlooked
• Proven ability to handle multiple priorities and meet deadlines
• Detail-oriented with a focus on process improvement
• Strong interpersonal skills and ability to work in a diverse environment
• Basic knowledge of office management practices and vendor relations
• Ability to create clear, concise reports and presentations
• Experience in anticipating needs and proactively solving challenges

We are a BYOD company and this role will require the use of your own personal laptop/computer.
Why work at Xano:
This is an exciting opportunity to work at a fast-growing, mission and community-driven startup.

• Opportunity for impact: we have an open, direct team culture: leadership discusses initiatives, issues, and plans openly, and enjoys being challenged on their thinking.
• We move fast: we are product-led and are focused on execution in the day-to-day. This means no endless meetings on strategy and execution. If we disagree about a feature direction, we'll default to trying it out in a quick, low-risk way.
• Ownership: we measure success based on customer happiness. If you pitch something you think would dramatically improve our users' lives and the team agrees, the response will almost always be "Let's do it!"