SOKOL GxP Services is seeking a Business Operations Associate to support biologics development operations within a GMP-regulated environment. This role focuses on procurement coordination, purchase order management, invoicing support, and cross-functional collaboration to ensure timely and compliant execution of operational activities.
Key Responsibilities- Coordinate procurement activities including capital equipment and laboratory supply purchases
- Create and track purchase requisitions and purchase orders in alignment with internal processes
- Support supplier sourcing, quotations, and vendor coordination
- Monitor order status, delivery timelines, and installation milestones
- Ensure procurement documentation is complete, accurate, and audit-ready
- Support invoice tracking, reconciliation, and resolution of discrepancies within P2P systems
- Maintain procurement records including orders, confirmations, and receipts
- Coordinate across internal stakeholders (Lab Ops, Facilities, Procurement, Finance) and external vendors
- Escalate issues related to fulfillment, invoicing, or non-standard requests
- Support adherence to SOPs, compliance requirements, and internal controls
Requirements
- Bachelor’s degree in Business Administration, Life Sciences, or related field
- 4–7 years of experience supporting procurement, operations, or supply chain functions
- Experience working in regulated environments (GMP preferred)
- Working knowledge of ERP systems (SAP, Ariba preferred)
- Experience with procurement-to-pay (P2P) processes and invoice reconciliation
- Strong organizational skills with attention to detail and ability to manage multiple priorities
- Strong communication skills with ability to work across technical and non-technical teams
- Experience with contract tracking tools (e.g., Icertis)
- Familiarity with SharePoint or document management systems
- Exposure to laboratory or capital equipment procurement
Benefits
Competitive hourly rate: $48.40 – $57.10/hr (W-2 only, no C2C)
Hybrid position - 50 % on site
Working Hours: Monday - Friday, regular business hours
12-month contract with possible extension
Health insurance, holiday pay, 401(k) program, and other benefits
Employee referral bonus program
Skills Required
- Bachelor's degree in Business Administration, Life Sciences, or related field
- 4-7 years of experience supporting procurement, operations, or supply chain functions
- Experience working in regulated environments
- GMP experience
- Working knowledge of ERP systems
- Experience with SAP
- Experience with Ariba
- Experience with procurement-to-pay (P2P) processes and invoice reconciliation
- Experience with contract tracking tools (e.g., Icertis)
- Familiarity with SharePoint or document management systems
- Exposure to laboratory or capital equipment procurement
- Strong organizational skills, attention to detail, and ability to manage multiple priorities
- Strong communication skills to work across technical and non-technical teams
What We Do
SOKOL GxP Services is a specialized firm providing Commissioning, Qualification, and Validation (CQV) services to the pharmaceutical, biotech, and cell therapy industries. They focus on quality-driven, agile, and lean operational support to ensure regulatory compliance and inspection readiness. Additionally, they operate the SOKOL GxP Academy, which provides training in GMP fundamentals and professional development to support the life sciences workforce.
