Business Operations and Talent Specialist

Duration: Full-time, W-2 position
Salary: $55,000–$90,000 annually. Compensation will be determined based on the depth and relevance of experience, technical recruiting capabilities, government contracting knowledge, business operations expertise, and the scope of responsibilities the selected candidate is prepared to take on.
Experience Required: 2+ years of relevant experience in recruiting, business operations, human resources, finance administration, or related business support. Candidates with additional experience are encouraged to apply.
Location: Arlington, VA/Washington, DC metropolitan area. Candidates must reside within reasonable commuting distance of Arlington, VA. This position requires in-person participation at our Arlington-area coworking space, leadership and team meetings, company events, and other business activities as needed. Onsite requirements will vary based on business needs and may include recurring coworking days, scheduled meetings, and requests for in-person support with limited notice.
Eligibility: U.S. citizenship is required due to the federal government programs Via Logic supports. Candidates must be able to successfully complete applicable background and suitability requirements before beginning work.

Via Logic is looking for a Business Operations and Talent Specialist to help grow our team of Explorers and support the people, programs, and day-to-day operations that keep our business moving forward. We're a growing government contracting company, and like many small businesses, our responsibilities don't always fit neatly into one department. One day, you might be sourcing candidates for a software engineering opportunity. The next, you could be helping coordinate employee onboarding, preparing customer invoices, researching a federal contracting opportunity, or organizing documentation for an upcoming proposal.

That's part of the adventure!

This position brings together talent acquisition, business operations, and company growth support. You'll work closely with leadership and teammates across the business, helping ensure our recruiting efforts, internal processes, and operational priorities stay organized and on track. And here's the thing: you don't need to be an expert in every area to be successful here. We know recruiting, finance, contracts, and business operations each come with their own learning curves. What matters is that you bring a solid foundation in one or more of these areas, along with the curiosity, resourcefulness, and willingness to jump in and learn something new. Whether you're an early-career professional ready to broaden your skills or someone with more experience who enjoys wearing multiple hats, we're looking for an Explorer who's excited to grow with us, contribute wherever they can make a difference, and help shape what's next for Via Logic.

• Support full-cycle recruiting activities, including sourcing, candidate outreach, initial screenings, interview coordination, offers, and onboarding handoffs.
• Build and maintain candidate pipelines for software engineering, cloud, DevSecOps, cybersecurity, business operations, and other positions supporting federal government programs.
• Conduct introductory conversations to assess candidates' relevant experience, interests, compensation expectations, availability, and alignment with position requirements.
• Coordinate technical assessments, interviews, candidate follow-ups, and next steps with leadership, technical interviewers, and external partners.
• Maintain accurate candidate records, recruiting pipelines, interview notes, and follow-up activities in Greenhouse.
• Prepare candidate summaries, format resumes, and coordinate documentation for partner submissions and proposal staffing needs.
• Help create a positive, personable candidate experience that reflects Via Logic's values and culture.

• Support daily business operations, administrative coordination, and follow-through on internal priorities.
• Assist with employee onboarding, offboarding, People Operations activities, and internal communications.
• Help coordinate employee timekeeping, review submissions for completeness, and follow up on missing or outstanding information.
• Support program delivery administration, including employee coordination, performance tracking, customer documentation, and operational reporting.
• Maintain organized documents, trackers, schedules, and repeatable workflows that help our team work efficiently.
• Provide in-person business and administrative support at our Arlington-area coworking space, including meeting preparation, team coordination, events, and other operational needs.
• Identify opportunities to improve processes, reduce repetitive work, and strengthen communication across the business.

• Assist with preparing, organizing, and tracking customer invoices and supporting documentation.
• Help coordinate expense reimbursements, vendor bills, payment records, and other routine financial administration.
• Maintain accurate records and follow up on outstanding documentation or approvals.
• Support contracts administration by organizing teaming agreements, nondisclosure agreements (NDAs), subcontractor documentation, and other business records.
• Assist with tracking contract-related deadlines, outstanding action items, and required documentation.
• Coordinate with leadership and external partners to help ensure financial and contractual information is organized, accurate, and accessible.

• Research federal contracting opportunities and summarize their scope, requirements, deadlines, and potential alignment with Via Logic's capabilities.
• Review Requests for Information (RFIs), Sources Sought notices, and solicitations to identify response requirements and next steps.
• Assist with drafting and coordinating RFI and Sources Sought responses, gathering input and supporting materials as needed.
• Maintain opportunity trackers and follow up on deadlines, assigned tasks, and outstanding information.
• Gather and organize company capabilities, past performance, resumes, and other materials for partner requests and proposal submissions.
• Support proposal drafting, editing, formatting, and submission preparation, checking materials for accuracy and completeness.
• Help coordinate communication and follow-through with internal stakeholders and external business partners.

• Learn and use recruiting, finance, timekeeping, document management, and project tracking systems.
• Use AI tools thoughtfully to support research, communication, organization, and process improvement while applying your own judgment.
• Identify practical ways to improve workflows and reduce unnecessary administrative work.
• Adapt to evolving business needs, shifting priorities, and opportunities to take on new responsibilities.

• 2+ years of relevant professional experience in recruiting, business operations, HR, finance administration, or related business support.
• Experience coordinating multiple tasks, projects, or priorities while maintaining strong attention to detail.
• Strong written and verbal communication skills, with the ability to represent Via Logic professionally to candidates, employees, and business partners.
• Experience using business applications, shared documents, spreadsheets, and online collaboration tools.
• Strong organization, follow-through, and the ability to maintain accurate records and documentation.
• Comfort learning new technology, including AI tools, and applying sound judgment when using them.
• Ability to work independently, ask thoughtful questions, and collaborate closely with a small team.
• A resourceful, adaptable mindset and a willingness to contribute across different business functions.
• Ability to handle confidential employee, candidate, financial, and business information appropriately.
• Residence within reasonable commuting distance of Arlington, VA, with availability for in-person coworking, meetings, events, and business support, including occasional short-notice requests.

• Hands-on recruiting experience, including sourcing, candidate screening, interview coordination, or applicant tracking.
• Technical recruiting experience involving software engineering, cloud, DevSecOps, cybersecurity, or other specialized IT positions.
• Familiarity with federal government contracting, cleared recruiting, citizenship requirements, background investigations, or suitability considerations.
• Experience with Greenhouse or another applicant tracking system.
• Exposure to business operations activities such as timekeeping, invoicing, expense reimbursements, vendor coordination, or employee administration.
• Familiarity with government business development, RFIs, Sources Sought notices, proposal coordination, or opportunity research.
• Experience supporting contracts-related documentation, including NDAs, teaming agreements, or subcontractor paperwork.
• Experience supporting a small business, startup, or growing organization where responsibilities span multiple functions.
• Familiarity with Google Workspace and project management or workflow tools.
• Bachelor's degree in business administration, human resources, communications, or a related field.

• Healthcare coverage and paid time off that support life outside work.
• Direct collaboration with leadership and visibility into how a growing federal contractor operates.
• Opportunities to develop experience across recruiting, People Operations, finance, contracts, business development, and program delivery.
• Teammates who share knowledge, pitch in, and help one another grow.
• Room to contribute ideas, take ownership of responsibilities, and improve how work gets done.
• A people-focused culture where we recognize milestones, celebrate contributions, and support our Explorers throughout their journey.

We're a small team with shared goals and responsibilities that sometimes cross functions. While you'll have recurring priorities, business needs may occasionally call for support in areas outside your usual day-to-day work.We value clear communication, ownership, curiosity, and early updates when something needs attention. You'll participate in regular team check-ins, keep your work visible, and help move priorities forward. We also recognize that no one knows everything. We appreciate people who are comfortable asking questions, learning from teammates, and taking initiative when something needs to get done. In-person collaboration is an important part of this role. You'll spend time at our Arlington-area coworking space, participate in leadership and team meetings, support company events, and help coordinate business activities that require an onsite presence. The frequency of these activities will vary, and flexibility to accommodate both planned and short-notice requests is essential. Above all, we're looking for someone who enjoys being part of a team, takes pride in helping others succeed, and wants to contribute to the continued growth of Via Logic.