Business Office Manager

This role is critical in ensuring the seamless operation of the business office, supporting contract performance, and optimizing day-to-day processes that directly impact the executive leadership team.

The selected candidate will serve as a trusted point of coordination and communication across departments and stakeholders, maintaining the highest level of professionalism, discretion, and efficiency. This is a dynamic opportunity to support a high-visibility federal mission focused on health readiness for service members

• Oversee and streamline administrative and operational workflows to support business objectives within BOESS.
• Manage office logistics including high-level scheduling, calendar management, meeting coordination, travel planning, correspondence, and records management.
• Provide direct support to senior leadership through the preparation of reports, briefings, and presentation materials.
• Track contract deliverables, performance metrics, and support related documentation to ensure compliance with contractual obligations.
• Maintain adherence to DHA and DoD policies, procedures, and regulatory frameworks.
• Serve as a liaison between executive leadership and internal/external stakeholders to facilitate timely communication and follow-up.
• Perform additional tasks as required to support smooth office operations.

• Strong ability to manage executive-level tasks with discretion, tact, and professionalism.
• Exceptional organizational skills with the ability to handle multiple and shifting priorities in a fast-paced environment.
• Proven experience in people and project management with excellent interpersonal and communication skills.
• Demonstrated ability to proactively solve problems and drive operational improvements.
• High attention to detail with a commitment to excellence in all deliverables.

• Minimum of 5 years of consulting and/or directly relevant industry experience (e.g., administrative operations, executive support, office management).
• Familiarity of the DoD and the Defense Health Agency is highly desired.
• Detail-oriented, organized, and self-motivated with high attention to detail.
• Strong organizational and communication skills, as well as experience in people management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common collaboration tools (e.g., MS Teams, SharePoint).
• Ability to handle efficiently and effectively multiple and shifting priorities.
• Experience supporting senior-level executives in a complex organizational environment.
• Demonstrated proficiency in preparing executive-level documentation and correspondence.
• Must be a U.S. Citizen and able to obtain and maintain a Public Trust clearance.

• Bachelor's degree in Business Administration, Management, Healthcare Administration, or a related field.
• Previous experience with military health systems or healthcare administration.
• Certification in project management methodologies (PMP, CAPM, etc.).
• Experience with government contracting and acquisition processes.
• Knowledge of DoD organizational structures and protocols.
• Prior experience supporting C-suite or senior-level government executives in a federal contract environment.
• Experience in process improvement and organizational effectiveness.

• Active Secret Security Clearance is preferred.

• $108,000 - $118,000