The Ripon College Business Office is seeking a a Business Office Generalist to join their team for 30 hours per week. This non-exempt role will work closely with faculty, staff, and students on matters related to invoicing, reimbursements, purchase orders, credit card transactions, W-9s, and the College's Tax Exempt certificate.
Key Responsibilities
Accounts Payable
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Enter submitted invoices into Jenzebar.
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Collaborate with the Student Billing Coordinator and Financial Aid for any refunds needed for students.
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Print/cut AP checks, track AP check numbers and stock, mail AP checks weekly to vendors.
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Upload positive pay file to the College's bank.
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Coordinate with the team's Accountant to void checks in AP and reconcile with the bank as needed.
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File all daily accounts payable documentation for the business day.
Vendor & Financial Recordkeeping
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Manage monthly vendor statements, provide purchase orders upon request, and reconcile charges for vendors such as Amazon, Staples, Digi Copy, Ripon Drug, Websters, FedEx, and Ace Hardware.
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Request W-9s as needed for new vendors and individuals.
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Maintain records for college utility bills, property taxes, and other projects in collaboration with the Administrative Assistant for Facilities.
Credit Card Administration
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Collect, review, and enter all credit card purchases made by cardholders, including emailing and verifying documentation with cardholders and US Bank.
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Meet with first-time cardholders and check-in with current cardholders to educate on best practices, limitations, and expectations regarding the monthly transaction reconciliation process.
General Ledger & Journal Entries
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Prepare and enter journal entries as needed for accounts payable.
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Understand the general ledger account codes to ensure reasonable use by campus partners.
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Conduct quarterly year-end procedures and related accruals.
Customer Service and General Business Office Practices
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Process the Business Office incoming mail.
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Collaborate with the Director of Student Accounts to answer general Business Office questions via phone, walk-ins, and email.
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Manage the AP Inbox, fielding inquiries and directing other questions appropriately to campus partners.
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Work with members of the team on other duties and projects as assigned.
Qualifications and Application
Education and Experience
- Associates Degree or comparable years of experience in accounting preferred.
Related Skills
- Familiarity and proficiency with Microsoft Office and/or Google Suite products, with a high level of competency in Excel or Google Sheets.
- Willingness to collaborate in teams with varied understanding of AP and general business practices.
How to Apply
Submit a resume, letter of interest, and three references via the Ripon College Jobs Portal. Address all materials to Julie Korth, AVP for Finance and Controller. Review of materials will be ongoing until the position is filled.
Ripon College is committed to the principles of equal opportunity and adheres to non-discriminatory policies in employment and student enrollment. Ripon College is an equal-opportunity employer.
Skills Required
- Associates degree or comparable years of accounting experience
- Proficiency with Microsoft Office and/or Google Suite
- High competency in Excel or Google Sheets
- Willingness to collaborate with team members on AP and business office practices
What We Do
Ripon College Board of Trustees governs Ripon College, a private four-year liberal arts institution in Ripon, Wisconsin. The college’s mission emphasizes preparing students for lives of productive, socially responsible citizenship through a liberal arts curriculum and a residential campus that fosters close faculty–student engagement. The Board oversees governance, strategic direction, and financial stewardship to support academic programs and institutional sustainability.
