Business Manager

Qualifications/Requirements

● Minimum BA degree in Finance, Accounting or Business

● At least five years of experience in school accounting or applicable experience in business

accounting, including budget preparation, forecasting, and implementation.

● Familiarity with computerized accounting spreadsheets, software, and databases. Google

Suite experience preferred.

● Ability to communicate and work with all staff and community members in a positive

manner.

Reports to:

● CEO

Tasks of the Business Manager

School Operations

● Responsible for procurement of supplies, materials, and equipment.

● Works with key personnel, such as Facilities Manager, Lunch Coordinator, Technology

Manager, Transportation Liaison, Athletic Director, and Special Education Supervisor,

to monitor and audit expenses and 3rd party contracts.

● Prepare monthly financial reports.

● Attend Public Board meetings.

● Attend monthly finance committee meetings and other committee meetings as needed.

● Respond to and resolve routine internal and external inquiries regarding financial

information with parents, employees, and school organizations.

● Acting member of the Development Committee

● Train and support staff in the use of the online PO System

● Support staff with guidance and fee collection for various school programs

● Support staff and club advisors in building and creating budgets for ongoing activities

● Responds to inquiries of charter authorizers as needed.

Financial Administration

● Responsible for the development, forecasting, and monitoring of the yearly budget.

● Recommend financing and investment options in collaboration with BOT and CEO

● Review monthly financial reports and update monthly financial estimate templates.

● Manage and reconcile the school’s authorized bank accounts and petty cash funds.

● Oversee AP, district billing (AR), and payroll processes.

● Weekly determines what AP checks to print and sends a report to the CEO, Board

Treasurer, and President for approval.

● Approve purchase orders and vendor (ex: Amazon) purchases.

● Reconcile monthly AMEX billing.

● Manage quarterly reviews and year-end audits with outside accountants, as well as any

site audits from State or Federal agencies. (Facilities, Federal Grants, etc.)

HR Responsibilities

● Responsible for reviewing benefit plans yearly (along with HR & CEO) working with a

broker to secure plans for the schools employees.

● Prepares pay calculations for employees on disability.

● Review payout calculations for terminated employees and bi-weekly pay calculations for

new staff hired throughout the year.

● Report 403B contributions and Alternative PSERS each pay period

● Reviews and approves payroll prepared by the Human Resources Coordinator.

● Make bi-weekly federal and state payroll deposits

● Review/Audit CEO and HR calculations on Salaries, Bonus and Stipends

Reporting Responsibilities

● Monthly board reporting

● Quarterly and annual federal grant reports

● Quarterly and annual IDEA reports

● Annual budget PDE 2028

● Annual Financial Report AFR PDE 2057

● Annual child accounting reporting – PIMS

● Monthly and Annual PSERS reporting

● Annual Charter School Report – assigned sections on fiscal solvency, assets, etc.

● Annual 990 reporting information (as required by accountants)

● Annual ACT 16 Contingency Fund reporting - PIMS (special education costs)

● Annual Financial Information for Health Reimbursements SHARRS and Lunch Report

CNPEARS

● Provide data/reports for other state reports grants, as needed by school leadership

Other duties

● Right to Know Officer – responsible for answering formal information requests from the

public.

● Title 1 Coordinator

● Attend Executive Sessions of the Board of Trustees as needed.

● Attend Administrative Adjunct meetings regularly.

● Responsibilities of liaison to the Franklin Commons Condominium Association

● Supervise and support Bookkeeper.

● Attend relevant training conferences as requested/required by the CEO or per PDE.

● Attend Annual Leadership Planning exercises as requested/required by the CEO. ●

Perform other duties as assigned by the CEO.