PRIMARY FUNCTION/POSITION SUMMARY:
Support the Business Director with coordination of the day to day operations of our business across the Classic and Old Masters groups including Decorative Arts, Sculptures, Books and Manuscripts, Old Master Paintings, Old Master Drawings, and allocated Collections.
Support on calendar planning, catalogue production, tours, pre-sale set up and viewing. Coordination of disputes and stock. Support with preparation and compilation of presentation decks, departmental reporting; Specialist tracking and market share data.
Acts as part of international team supporting global initiatives as required.
ESSENTIAL JOB FUNCTIONS (Duties include but are not limited to the following):
Business, Financial & Risk support.
Delegated Online auction business support
Compile statistics on competitor sales pre and post-sale (i.e. sale statistics)
Prepare all sale week communications
Compile all third party costs
Coordinate stock management support
Maintain live runner of active client issues, disputes, risk and insurance cases minute weekly / monthly meetings and escalation to Business Director.
Support Specialist Tracking entries, amendments for department.
Operational support & people
Support on overall temporary staff, management of training & overall hours
Maintain overall department Classic & Old Masters Paris calendar
Oversee the sale calendar and viewing schedules for the department, working closely with Operations and Heads of Department
Coordination support on catalogue and dedicated catalogue production process and help to track against deadlines
Coordination support of tours and exhibitions for sale highlights and liaise with centralized tour coordinator.
Coordinate sale, tour, marketing and viewing deadlines for departments.
Support Business Director during all sale week, logistics, financial Meeting preparation
Other duties Business Coordinator support as and when required
Qualification requirements:
Be a highly organized individual, who can think outside of the box and readily adapt to changes
Exceptional client service skills including strong verbal and written communication skills (French & English)
Strong Project management skills including ability to multi-task, prioritize and manage multiple processes
Strong ability to monitor task progress and ensure consistency in approach.
Strong attention to detail and follow-up skills
Excellent communication and interpersonal skills, including superior written and spoken communication.
Ability to remain calm in stressful situations
Ability to creatively problem solve
Ability to work independently and as part of a team
Skills Required
- Highly organized with adaptability and creative problem-solving skills
- Exceptional client service skills with strong verbal and written communication in French and English
- Strong project management skills: multi-tasking, prioritization, deadline management
- Ability to monitor task progress and ensure consistency in processes
- Strong attention to detail and follow-up skills
- Excellent interpersonal skills and ability to communicate clearly in writing and verbally
- Ability to remain calm under pressure
- Ability to work independently and collaboratively as part of a team
What We Do
Founded in 1766, Christie’s is a world-leading art and luxury business renowned for its expert live and online auctions and bespoke private sales. The company provides a comprehensive portfolio of global services, including art appraisal, art financing, international real estate, and education. With a presence in 46 countries, it serves a global clientele through flagship hubs in New York, London, Hong Kong, Paris, and Geneva.
