Business Assistant - Dubai

Job Description
Join our dynamic private banking team as a Business Assistant, where you'll manage executive tasks and drive organizational success!
As a Business Assistant within our private banking team, you will be an integral part of a high-paced, deadline-promoten organization. Your role will involve a variety of tasks including managing complex calendars, coordinating meetings, arranging travel, and processing invoices. You will interact with executive level internal clients across various lines of business and will need to adapt procedures, processes, and techniques to align with the department's activities and goals.
Job responsibilities

• Maintains complex and detailed calendars, assists in editing spreadsheets and presentations, including printing and binding, for client meetings
• Screens incoming calls and determines the level of priority, while using caution in dispensing information
• Manages the coordination and logistics of both internal and external meetings
• Arranges and coordinates complicated domestic and international travel
• Organizes all aspects for offsite conferences and external events, including catering and transportation
• Processes invoices and Travel & expense claims for team members
• Assists with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produces high quality emails and messages to individuals at all levels of the organization
• Maintains current organizational charts and Executive Bio's
• Handles regular activities without prompting, and advise in advance with issues or delays
• Works cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

Required qualifications, capabilities, and skills

• At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• College degree

About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.