Business and Finance - Accounting Specialist

Southern State is committed to its mission to provide accessible, affordable and high quality education to people in southern Ohio. The college values honesty and integrity in all endeavors, tolerance for different ideas, respect for all individuals and excellence and creativity in the pursuit of knowledge.

CLASSIFICATION TITLE:    Accounting Specialist 

EMPLOYMENT STATUS: Full-time    
FLSA STATUS: Non-exempt    
REPORTS TO: Assistant Treasurer
DIVISION: Business Office
CAMPUS: Central

DISTINGUISHING JOB CHARACTERISTICS
Process’s any one the following:  Accounts Payable, Accounts Receivable, or Payroll 
    
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must perform essential duties to expected performance standards.   Reasonable accommodations are made as required for persons who are disabled under the Americans With Disabilities Act.

Accounts Payable:

• Processes purchase requisitions through the purchasing process to the invoice and disbursement phase.  
• Maintains documentation consistent with SSCC and state policies.  
• Disburses accounts payable check.
  Disburses student refunds.
• Maintains vendor listing.
• Communicates with vendors and college departments regarding outstanding balances and compliance.
• Processes credit card payments.
• Reconciles payments with end of day report and prepares nightly deposit.
• Scans bookstore receipts, collections, and Third-party billing information into OnBase.
• Set students up on Deferred Payment Plans.
• Set students up on Extended Payment Plans.
• Monitor Tungsten (Chapter 31 VA) portal and submit invoices.
• Monitor Amazon portal and submit invoices.
• Monitor Army Ignited portal and submit invoices.
• Monitor Americorp portal and submit invoices.
• Process miscellaneous charges.
• Process and monitor student financial holds on accounts.
• Work with Third party payers for billing purposes.
  Invoice non-credit courses (waste water workshop classes, professional development classes, and kids camp classes).
• Move payments to proper year/term as needed on student accounts. 

Accounts Receivable:

• Maintains responsibility for student billing and billing to third parties.  Maintains coding of student payment status. 
• Receives student account payments including tuition, scholarship checks, insurance and entrance test fees and other payments and posts payment amounts.  
• Monitors accounts and reports delinquent accounts to collections.  Reports payments to the Attorney General’s office and clears paid accounts.  Processes bad check charges and sends notification to students and customers.  Documents student bankruptcies.
• Processes student financial aid refunds, verifies checks, posts refund and forwards to Accounts Payable for processing and mailing.  Prepares report for Business Office.

Payroll:

• Prepares and processes semimonthly payroll.
• Processes payroll liabilities including STRS and OPERS reporting.  Prepares and processes payroll taxes.  Files monthly, quarterly, and annual payroll reports and prepares for audit.
• Administers Ohio Public Deferred Compensation Program.
• Receives mail payments and prepares bank deposits.
• Processes billings for employee health and life insurance. Administers flexible spending accounts.

Overall:

• Maintains confidentiality of confidential or sensitive records and information.  
  Works assigned schedule, exhibits regular and punctual attendance and works overtime as required to meet workload demands.  

OTHER DUTIES AND RESPONSIBILITIES
Performs other related duties as required.

SCOPE OF SUPERVISION
None

EQUIPMENT OPERATED
Computer; printer; calculator; copier; fax machine; telephone; postage machine and other standard office equipment.

CONFIDENTIAL DATA
Vendor business ID numbers. Non public personnel records. Non public college records.  Student and other information covered by FERPA guidelines and agreed to in the College’s FERPA Confidentiality Agreement; and confidential or sensitive information included in the College’s administrative computer system.  

WORKING CONDITIONS
Good office working conditions.  The work requires the use of safe work practices with office equipment, and observance of general safety regulations.  

USUAL PHYSICAL DEMANDS
The following physical demands are typically used to perform this job’s essential duties and responsibilities. They are not qualification standards, rather they may be used to help the College, employee, or applicant identify where and how reasonable accommodations may be made when an otherwise qualified person is unable to perform the job’s essential duties due to an ADA disability.
While performing the duties of this job, the employee frequently sits for extended periods of time and occasionally stands and walks.  The employee regularly exhibits manual dexterity when working on the computer, typing and performing other related tasks.  The employee regularly talks and hears when working with students and the general public. Vision demands include close, relatively detailed vision, with the ability to adjust focus when typing or reading a computer screen.  The employee occasionally lifts up to 10 pounds.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: general accounting principles; basic mathematics including percentages, fractions and decimals; standard office practices and procedures; English grammar, spelling, sentence structure and punctuation; business letter and reporting formats.

Ability to: accurately transfer financial data from one record to another; accurately post information to financial records; exhibit attention to detail; maintain confidential and sensitive information;  work independently; originate correspondence, originate an attractive and functional typing format; organize and file documents according to alphabetical, numerical and subject order; apply ethical standards to work situations; make work decisions in accordance with  SSCC’s values; show respect and sensitivity for cultural differences, and promote an harassment-free environment; embrace and support constructive change; work efficiently and effectively to improve college operations; consistently follow safety and security procedures and practices; develop and maintain effective working relationships with students, learning community, associates and general public; contribute toward building a positive team working environment; treat others with respect as representative of SSCC.

Skill in: data entry; typing; performing mathematical calculations including decimals, percentages and fractions; application of Microsoft Office software including Word, Excel and Outlook; application of administrative computer system, Ecab scanning  and other job related software; operation of standard office equipment; office organization; creating functional and professional electronic report formats; verbal and written communications. 

QUALIFICATIONS
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities.  An example of an acceptable qualification is:  Associate’s degree in accounting or related field with one to three years related experience in accounting. 
Applicant must successfully pass required background checks in accordance with Southern State Community College’s policies and procedures and applicable laws.   
Ability to document identity and employment eligibility as a condition of employment in compliance with Immigration Reform and Control Act requirements.

LICENSURE OR CERTIFICATION REQUIREMENTS
None.

The listing of duties and requirements listed in this description should in no manner imply that these are the only responsibilities to be performed by the employee who fills this position.  Each employee is required to follow the directives, and to perform any duties required by the employee's supervisor or designee.

Southern State is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.