Operations & Coordination: Own day-to-day operational workflows, track open action items, follow up on commitments across internal teams and external partners, and proactively surface blockers to leadership.
Events & Logistics: Plan and execute company events, offsites, conferences, and external-facing engagements end to end. Manage all travel, venues, accommodations, and on-site coordination.
Office Logistics: Own the day-to-day office experience — managing snacks, supplies, cleanliness, and facilities vendors, ensuring the space is always polished and guest-ready. Serve as the primary point of contact for external visitors, investor meetings, and candidate on-sites.
Vendor & People Operations: Lead vendor sourcing, negotiations, and ongoing relationship management. Manage expenses and procurement via Ramp, administer HR and people operations in Rippling, and support recruiting workflows in Ashby.
Communications: Serve as a trusted liaison between the executive team and internal and external stakeholders.
New Hire Setup: Coordinate end-to-end onboarding logistics for new hires — including equipment provisioning, desk setup, office access, welcome kits, and day-one orientation — in close partnership with People Ops and IT.
4+ years of experience in an Executive Assistant, Chief of Staff, or Operations role at a high-growth technology company
Direct experience with Ramp, Rippling, and Ashby
Proven ability to negotiate with vendors and manage external relationships
Exceptional follow-through and attention to detail — you close loops without being asked
Strong written and verbal communication skills; comfortable engaging at the C-suite and board level
High emotional intelligence and discretion with sensitive information
Ability to operate effectively under ambiguity and manage competing priorities
Communication & Collaboration: Slack, Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Zoom, Loom
Project & Knowledge Management: Notion
Finance & People Operations: Ramp, Rippling, Ashby
Travel & Scheduling: Calendly
Automation & AI: Proficiency with AI tools (Claude, ChatGPT)
Competitive salary and equity
Medical, Dental and Vision health insurance
Flexible time off and vacation
Company paid lunch & dinner - all of the 7 days of the week
Monthly Personal Lifestyle Stripend
Monthly Transportation Stripend
Onsite free parking
Skills Required
- 4+ years experience in an Executive Assistant, Chief of Staff, or Operations role at a high-growth technology company
- Direct experience with Ramp, Rippling, and Ashby
- Proven ability to negotiate with vendors and manage external relationships
- Exceptional follow-through and attention to detail
- Strong written and verbal communication skills; comfortable engaging at the C-suite and board level
- High emotional intelligence and discretion with sensitive information
- Ability to operate effectively under ambiguity and manage competing priorities
- Proficiency with AI tools (Claude, ChatGPT)
- Familiarity with Slack, Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Zoom, Loom, Notion, and Calendly
What We Do
NeoCognition is an AI agent lab focused on specialized intelligence. Its mission is to expand access to expertise by developing self-learning AI agents that continuously learn to reach expert-level intelligence. Rather than creating one super-agent, the company envisions an abundance of specialized agents, putting frontier-grade capabilities in more hands and raising the baseline for what any person or organization can do.
