Bookkeeper

Essential Job Functions

• 1. Responsible for inventory records, counts and reports:
• Ensure that all shipments are properly received and record in inventory system.
• Record all inventory disbursements to sales staff and locations.
• Conduct required inventory cycle counts, compare to book value, and reconcile.
• Oversee spot check inventory counts, prepare reports, and reconcile.
• Ensure that information, reports, and documentation remain confidential.
• Report all discrepancies to Manager and Director as required.


• 2. Responsible for the unit’s cash receipts and banking requirements:
• Work with local banks to arrange deposits and obtain drop box keys when applicable.
• Ensure that all deposits are properly completed, including deposit slips, and maintaining inventory of deposit bags.
• Manage the unit’s change fund, maintain proper on hand balances, and maintain controls.
• Coordinate with corporate Treasury Department and armored car service where applicable


• 3. Responsible for all settlement and deposit procedures for all stand locations:
• Receive daily settlement bags from sales staff, ensure all paperwork is completed correctly, and deposits recorded properly.
• Verify that all credit card batches processed completely and are close properly.


• 4. Maintain unit’s petty cash funds:
• Ensure that all paperwork and approvals are received for all disbursements.
• Maintain all paperwork and submit proper documentation.
• Monitor expenses and distribute funds in accordance with established procedures.


• 5. Responsible for compiling reports, documentation, and communication to Inventory Control and corporate office:
• Ensure that all paperwork and reports are completed properly and sent to the correct department.
• Compiling and transmitting daily sales reports and inventory stock data as required.
• Assemble and send mail packages to the distribution center and corporate office when needed.


• 6. Oversee inventory counts at sales locations:
• Ensure that spot check stand inventories are completed and properly documented.
• Conduct inventory counts for stand closings and record numbers.
• Verify that location inventory counts match to book balances.
• Properly record any discrepancies and report any shortages/overages to the Manager and Director as required.


• 7. Oversee unit’s accommodations and travel arrangements:
• Verify and confirm hotel charges are correct and match roster.
• Confirm all staff are included on airline flights when necessary.


• 8. Responsible for the unit’s office area in each venue is set up properly:
• Ensure that there are dedicated locations for staff that require desk space.
• Set up all office equipment, issuing equipment, verify internet connectivity and make sure all equipment is working properly.
• Maintain required office supplies stock levels.
• Responsible for office mitigation compliance, set up and supplies.

Job Requirements

• Associate Degree in Business or 2+ years of bookkeeping/accounting experience.
• Valid Driver’s license.
• Valid Passport (must be able to travel domestically and internationally).
• Familiarity with Microsoft Office software and a variety of computer programs.
• The ability to sit and stand for long periods of time, climb stairs, and lift 25lbs.
• Ability to communicate on various organizational levels with strong interpersonal and organizational skills.
• Strong oral and written communication skills.
• Ability to work under high pressure and quick deadlines.
• The ability and willingness to travel domestically and internationally 90-100% of the time.