Bookkeeper / Accountant

Founded in 1991, JAN-PRO is one of the largest commercial cleaning organizations in the world. Today, JAN-PRO comprises 12,000 + franchise owners who proudly serve over 56,000 customers across 10 different countries.

In terms of industry recognition, JAN-PRO is rated Excellent on Trustpilot and is regularly ranked as a top performing franchise in such publication as Entrepreneur Magazine. In fact, JAN-PRO remains the only franchise commercial cleaning company to be awarded #1 Commercial Cleaning Franchise for fifteen consecutive years by Entrepreneur Magazine’s Annual Franchise 500 Awards.

POSITION SCOPE:   JAN-PRO is looking for a self-motivated individual to work as our Bookkeeper/Accounting Manager. Reporting to the President, the successful candidate will have a keen eye for detail, focused on accuracy and the ability to routinely execute a high volume of tasks. You have at least 3-5 years experience in full cycle bookkeeping, have a recognized accreditation in your field and experience in Odoo or a similar ERP system. You continue to invest in your future through on-going training with an eye for more responsible roles in the future. If you are in the early days of your career, we want to talk with you - we want you to grow with us!.

ESSENTIAL DUTIES:

Manages all accounting functions including maintenance of the general ledger, full cycle bookkeeping

Maintains and controls daily cash collection and accounts receivables reporting systems and works in conjunction with the Office Manager on possible collection actions

Ensures all Federal/Provincial requirements are met including payroll withholding payments (CPP,EI), Income Tax, HST, Employer Heath Tax, Workers Compensation, ROE, etc.

Completes account reconciliations, trial balance of books, and support of month-end and year-end close of income statement and balance sheet. Works in conjunction with external Accountant

Assists in all areas of accurate and timely data entries of customer and Franchisee transactions

Coordinates and communicates with Office Manager and regional Director/Master Owner in the identification of customers that are in neglect of payment, following policies and procedures to facilitate collection through legal action, if necessary

Maintains inventory control and needs within all areas of the office

Supports the Regional Director/Master Owner in generation of business correspondence for Franchise Owners and/or potential Franchise prospects

Manages loans & Franchisee account reconciliations

Manages daily cheque deposits through Remote Deposit Capture

Performs other related tasks and activities as assigned

PREREQUISITE KNOWLEDGE, SKILLS, AND EDUCATION:

3-5 years performing in bookkeeping in an ERP system, preferably Odoo.

Excellent written and verbal English communication skills

Clear and pleasant telephone manner

Pleasant and professional demeanor

Professional appearance

Excellent knowledge of Odoo or similar ERP system, QuickBooks and MS Office products including Word, Excel, PowerPoint and Outlook

Proficient in the use of the Internet

Ability to take detailed and accurate notes and messages

Ability to document detailed and accurate prospect and client information in electronic database

PHYSICAL AND MENTAL REQUIREMENTS:

Ability to function in high-pressure situations

Manual dexterity to operate a computer and other electronic devices

Ability to take legible hand-written notes where necessary

Correctable vision and hearing

Excellent interpersonal skills

Clear, easy to understand oral communication ability

Ability to sit for prolonged periods

Ability to lift 25 lbs.

ENVIRONMENTAL EXPOSURE:

Air conditioned/heated office environment

Exposure to artificial interior lighting

Low to medium level noise

Exposure to hazards as typically found in office products and equipment

This job description is not intended to be all-inclusive and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.  The Company reserves the right to revise or change duties as the need arises.  This job description does not constitute a written or implied contract of employment.