Blood and Marrow Transplant Research Registry (CIBMTR)

Blood and Marrow Transplant Research Registry (CIBMTR)

Position Summary:

Join HIA's growing team of hard working, and dedicated people, who continually grow and improve our company, and services to our clients.  Our team of professionals offer abstracting services to our clients with abstracting current cases, backlogs, and reports and many more lines of specialized services.  This provides a solution to our clients through outsourcing.  

HIA is seeking an experienced Blood and Marrow Transplant (BMT) Research Registry Specialist to support the collection, abstraction, management, and submission of transplant data to the Center for International Blood and Marrow Transplant Research (CIBMTR). The ideal candidate will possess strong analytical skills, attention to detail, and experience working with blood and marrow transplant programs and oncology-related registries.

This is a remote subcontractor (1099) position requiring a high level of independence, organization, and commitment to data quality and compliance.  Must be able to work a minimum of 20 hours per week. 

Key Responsibilities:

• Abstract, collect, and submit blood and marrow transplant data in accordance with CIBMTR guidelines and reporting requirements
• Review patient medical records for accuracy, completeness, and compliance with registry standards
• Perform data entry and maintain timely submission of required forms and follow-up documentation
• Ensure compliance with federal, state, institutional, and CIBMTR reporting regulations
• Maintain confidentiality and security of patient health information at all times
• Communicate effectively with transplant program staff, physicians, and internal team members regarding missing or incomplete data
• Participate in internal and external quality assurance reviews and audits
• Monitor deadlines and ensure timely reporting requirements are met
• Remotely access electronic medical records and registry systems as required
• Maintain current knowledge of CIBMTR reporting guidelines, forms, and data definitions

Qualifications:

• Minimum 3–5 years of current Blood and Marrow Transplant Registry experience preferred
• Bachelor’s Degree in related area and/or equivalent combination of experience/training
• Understanding of medical terminology required
• Experience working with CIBMTR reporting and FormsNet preferred
• Strong understanding of oncology, hematology, and transplant terminology
• Experience abstracting clinical data from electronic medical records
• Knowledge of medical terminology, anatomy, physiology, and disease processes
• Strong attention to detail and ability to analyze complex medical information
• Ability to work independently in a remote environment
• Excellent organizational, communication, and time management skills
• Proficiency with Microsoft Office, web-based systems, and remote technologies

Preferred Credentials:

• Certified Tumor Registrar (CTR) preferred
• RN, RHIA, RHIT, LPN, or other clinical background preferred
• Oncology or transplant program experience strongly preferred

General Requirements:

• Reliable high-speed internet connection
• Must have a secure personal computer suitable for remote work
• Ability to consistently dedicate scheduled hours weekly
• Strong interpersonal and professional communication skills
• May require background check and drug screening depending on facility requirements

This position description is not intended to be all-inclusive and may be modified as needed based on client and program requirements.