The Role
Own the project invoicing cycle, including preparing and releasing invoices, recording adjustments, monitoring accounts receivable aging, resolving disputes, and driving collections. Maintain billing and AR reports, ensure data accuracy across Kantata and Business Central, and recommend process improvements. Provide backup support for accounts payable, expense management, reconciliations, journal entries, and month-end close.
Summary Generated by Built In
Billing Specialist / Accountant
Finance Department | Red Clay Consulting (RCC Global, LLC)
Reports To: Assistant Controller, Finance
Position Type: Full-time, Exempt
Schedule: Monday to Friday, 9:00 a.m. to 5:30 p.m.
Location: Dunwoody, GA (Hybrid: 2 to 3 days in office, remaining days remote)
About Red Clay Consulting
Red Clay Consulting is a technology consulting firm for the utilities industry, specializing in Oracle meter-to-cash implementations across the United States and Canada. Our Finance team supports a project-based business, and our people are central to everything we do.
Position Summary
The Billing & Collections Specialist links Finance and Delivery and owns the project invoicing cycle: preparing accurate invoices, releasing them on time, and driving past-due balances to collection. Strong systems skills are essential, as you will become a power user of Kantata and Dynamics 365 Business Central. An accounting background and billing experience are preferred.
Responsibilities
Customer Billing
Finance Department | Red Clay Consulting (RCC Global, LLC)
Reports To: Assistant Controller, Finance
Position Type: Full-time, Exempt
Schedule: Monday to Friday, 9:00 a.m. to 5:30 p.m.
Location: Dunwoody, GA (Hybrid: 2 to 3 days in office, remaining days remote)
About Red Clay Consulting
Red Clay Consulting is a technology consulting firm for the utilities industry, specializing in Oracle meter-to-cash implementations across the United States and Canada. Our Finance team supports a project-based business, and our people are central to everything we do.
Position Summary
The Billing & Collections Specialist links Finance and Delivery and owns the project invoicing cycle: preparing accurate invoices, releasing them on time, and driving past-due balances to collection. Strong systems skills are essential, as you will become a power user of Kantata and Dynamics 365 Business Central. An accounting background and billing experience are preferred.
Responsibilities
Customer Billing
- Prepare and release periodic project invoices (time-and-materials, fixed fee, milestone) based on approved time and expense data and contract terms, following internal review
- Partner with Project Management and Delivery teams; track and communicate pending and outstanding invoices to Delivery Operations
- Record invoices, adjustments, and credit memos in Business Central, coordinating with Accounting for accurate, timely entry
- Serve as the primary escalation point for past-due invoices, partnering with project and account management
- Monitor AR aging and follow up regularly with customers
- Resolve invoice discrepancies and disputes
- Report collection status to the Assistant Controller and Delivery leadership
- Become a power user of Kantata (formerly Mavenlink) and Business Central, with a solid understanding of project setup and data flow
- Build and maintain reports on billing, unbilled revenue, and AR aging
- Verify data accuracy across systems, recommend automation and process improvements, and ensure policy compliance
- Serve as a resource for internal customers on billing and system questions
- Accounts Payable: Process vendor invoices and payments, reconcile AP transactions, and maintain vendor files
- Expense Management: Back up Ramp expense review and reimbursements
- General Ledger: Assist with bank, credit card, and prepaid reconciliations, journal entries, and month-end close
- Accounting background (Associate's or Bachelor's degree)
- 2+ years of billing experience, ideally project-based or T&M
- Advanced Excel; proficiency in Outlook, Word, and SharePoint
- Strong attention to detail, accuracy, and work ethic
- Excellent communication and follow-up skills
- Organized and autonomous; manages multiple priorities
- Ownership, initiative, and willingness to pitch in
- Systems savvy; quickly masters new business applications
- Collections or accounts receivable experience
- Dynamics 365 Business Central, Kantata, and Power BI
- Professional services or technology company experience
- GAAP, month-end close, Ramp, and multi-entity operations
Skills Required
- Associate's or Bachelor's degree with an accounting background
- 2 or more years of billing experience, ideally project-based or time-and-materials billing
- Advanced Microsoft Excel skills
- Proficiency in Outlook, Word, and SharePoint
- Strong attention to detail, accuracy, and work ethic
- Excellent communication and follow-up skills
- Ability to organize work and manage multiple priorities autonomously
- Ownership, initiative, and willingness to assist with varied finance duties
- Systems proficiency and ability to quickly learn new business applications
- Collections or accounts receivable experience
- Experience with Dynamics 365 Business Central, Kantata, and Power BI
- Professional services or technology company experience
- Knowledge of GAAP, month-end close, Ramp, and multi-entity operations
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The Company
What We Do
Red Clay Consulting has provided systems integration services to the utilities industry since its inception in 2001 and has implemented Oracle Utilities products since its partnership with LODESTAR Corporation in 2006. As a certified Oracle Gold Partner with an OPN Specialization for MDM 2 and SGG2, Red Clay Consulting provides a cost-effective opportunity to collaborate with a trusted and valued Oracle Utilities implementation and system integration partner. In addition to this esteemed certification, the Red Clay team delivers the deepest experience in the industry with Oracle Utilities and supports this competency with robust technical integration skills.
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