Who we are!
Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For over 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.
As a Billing Specialist you will be able to grow from within our team-oriented department, while being mentored and trained on in-house reporting tools. You will be responsible for daily data entry of project contract information, billing transaction processing, and project cost reporting. This position will work closely with all levels of personnel within the accounting department as well as interact with project managers and clients on a regular basis.
You will:
- Enter & maintain project data
- Maintain & update client address database
- Process & distribute weekly/monthly project reports
- Communicate project cost information to project managers
- Preparation of monthly project pre-bills & final invoicing to clients
- Assist in resolving client billing issues
- Post journal entries to the general ledger
Essential Skills and Requirements:
- 1-5 years accounting experience
- Associate, Bachelor or Relevant work experience
- Ability to multi-task in a fast-paced environment to meet department deadlines
- Proficiency in Microsoft Office
- Strong Microsoft Excel skills
- Strong Written & Verbal Communication skills
- Experience using web-based systems a plus
- Must be able to meet the physical requirements
Physical Requirements:
- May sit for extended periods of time
- Must be able to use wrists for typing and filing
- Must be able to bend and twist
Our Flexible & Hybrid Work Culture:
We know that work/life integration is important to our employees. Our hybrid work style (up to 2 days remote per week) allows team members to have flexibility while building their skills through in-person exposure to industry experts.
We prioritize wellness with programs that support physical and behavioral health, and we’re proud to foster an equitable and inclusive workplace.
Learn more about our culture at www.vanderweil.com.
The total compensation that we expect to pay for this position is dependent on years of experience, licensure, education, geographic location, and project portfolio but expected to be in the $55,000 to $75,000 range.
Vanderweil Engineers is an equal opportunity employer committed to diversity with a work environment free of discrimination and harassment.
Skills Required
- 1-5 years of accounting experience
- Associate degree, bachelor's degree, or relevant work experience
- Ability to multitask in a fast-paced environment and meet department deadlines
- Proficiency in Microsoft Office
- Strong Microsoft Excel skills
- Strong written and verbal communication skills
- Ability to meet the physical requirements, including extended sitting, typing, filing, bending, and twisting
- Experience using web-based systems
What We Do
Vanderweil is a mechanical, electrical, plumbing, fire protection, technology, sustainability, commissioning, and power engineering firm dedicated to providing customized and innovative engineering solutions through excellent client service. We have designed MEP/FP systems for buildings of all types and sizes, as well as cogeneration plants up to 50 MW, chilled water plants up to 100,000 tons, hundreds of miles of transmission lines up to 345 kV, and utility grade substations up to 1,000 MVA. We seek to create engineering designs that reflect and support our client’s project goals for program functionality, quality and maintenance, aesthetics, environmental impact, occupant comfort and health, space use, performance, and cost. We achieve this through close collaboration with our clients and fellow team members. Sustainability is a core value at Vanderweil. Our buildings incorporate sustainability provisions ranging from the pragmatic to the cutting edge. We are an active participant in the AIA 2030 commitment and a LEED Proven Provider, a USGBC designation recognizing firms with exceptional performance. We are an independently owned company that values its clients, its employees and the environment. We strive to give opportunities to people of all backgrounds, and take seriously our role as professional engineers in upholding public safety and prioritizing our clients’ interests.
