Job Description:
Overview:
This position is responsible for the project billing process, to include responding to client inquiries and verifying chargeable time, in accordance with established accounting standards and billing policy.
Responsibilities:
∙ Work with the Accounting Data Analyst on project initiation and client billing relative to consultant invoicing and reimbursable expenses
∙ Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders and other contract modifications, approvals and any additional services-related to billing
∙ Attend monthly billing meetings with PM's and PIC's
∙ Make transfers of employee billable hours and expenses
∙ Open and close projects/tasks/sub-tasks
∙ Research any issues to optimize the billing possibilities for the billing period
∙ Write off any receivables, labor or expenses as directed by the PM or PIC
∙ Prepare final invoice package containing draft and final invoices for billable projects, including applicable backup for approval by PM
∙ Mail/e-mail final invoices; scan and save client invoice copies with backup on network in accordance with standard procedures
Qualifications:
∙ Associate’s Degree in Accounting or 3 year's experience in accounting/billing process with some college course work completed in accounting
∙ Intermediate to advanced computer literacy in MS Word, Excel, PowerPoint; any accounting software
∙ Knowledge of Deltek Vantagepoint software is a plus but not required
∙ Experience in billing and receivables within the A/E industry preferred
∙ Ability to effectively manage high volumes of work with quick deadlines and changing priorities on a consistent basis
∙ Ability to effectively develop and maintain professional relationships with all level of employees in an organization in a fast-paced environment
∙ Must be able to work 8 am to 5 pm, Monday through Friday with occasional overtime as needed or requested
EEO Statement:
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Skills Required
- Associate's Degree in Accounting or 3 years experience in accounting/billing process
- Intermediate to advanced computer literacy in MS Word, Excel, PowerPoint
- Knowledge of Deltek Vantagepoint software
- Experience in billing and receivables within the A/E industry
What We Do
Who We Are Founded in 1965, Pape-Dawson provides professional civil engineering, surveying, GIS, and environmental services for public and private clients across Texas. With 850+ staff and offices in San Antonio, Austin, Houston, Tomball, Fort Worth, Dallas, New Braunfels, and Corpus Christi, we provide both our clients and our employees with a deep bench of valuable in-house resources that span a wide range of disciplines. Pape-Dawson has provided civil engineering services for many noteworthy projects in Texas including theme parks; educational campuses; healthcare facilities; transportation improvement projects; water and wastewater infrastructure projects; commercial land development projects; and thousands of residential projects. We take great pride in producing projects than not only impact quality of life, but also help generate economic opportunity within our communities. Culture and Benefits We acknowledge the value of our employees by providing an enlightened company culture that encourages personal growth and professional excellence, supported by state-of-the-art technology and frequent training opportunities. Employee engagement is an integral part of working at Pape-Dawson. Monthly birthday celebrations, weekly trivia and bingo breaks, picnics, holiday parties, professional speakers, and networking opportunities are just a few of the many events employees enjoy. In addition to fostering a culture that promotes satisfaction and success, we provide our employees with a robust benefits package including a variety of insurance plan options; a generous PTO policy; impressive 401(k) match program; education and gym reimbursements; and flexible and remote work opportunities.
